Admin & Document Controller

Job Description – Admin & Document Controller

Industry: Luxury Real Estate Developer

Location: Dubai, UAE

Employment Type: Full-Time

Position Overview

We are looking for a professional and well-organized Admin & Document Controller to manage daily office administration, call handling, correspondence and document control activities while providing efficient support to management and the project team.

1) Document Control

• Maintain and organize company and project documents.
• Update document registers, trackers and filing systems.
• Control document distribution, revisions and approvals.
• Ensure proper filing and easy retrieval of documents.
• Maintain both electronic and physical records.
• Follow up on pending documents and submissions.

2) Call Handling

• Answer and direct incoming phone calls professionally.
• Take messages and relay information to relevant team members.
• Assist with basic client or visitor inquiries.
• Transfer calls to the appropriate department or person.

3) Office Administration

• Manage daily office administration and general coordination.
• Handle emails, correspondence, courier documents and office records.
• Coordinate meetings, appointments and visitors.
• Prepare letters, reports and other administrative documents.
• Maintain office supplies and coordinate general office requirements.
• Provide administrative support to management and the team.

Requirements

• 3–5 years of UAE experience in Office Administration & Document Control.
• Experience with a real estate developer or property developer is preferred.
• Excellent English communication and professional telephone etiquette.
• Good knowledge of MS Office, Word, Excel and Outlook.
• Experience with Aconex or similar document management systems is an advantage.
• Strong organizational, coordination and follow-up skills.
• Professional, presentable, detail-oriented and well-organized.