Administrative Coordinator

Job Summary

We are seeking a detail-oriented and highly organized Immigration & Mobility Coordinator to support immigration and business travel processes. This role involves preparing documentation, coordinating approvals, liaising with internal stakeholders, and ensuring timely handling of employee mobility-related requests and administrative activities.

Key Responsibilities

• Drafting immigration and business-travel letters.
• Coordinating signatures, approvals, and supporting documentation. This involves occasional visits to one nearby office to obtain signatures (it is very close, with shuttle service available).
• Liaising with Legal and HR on occasional customized letters.
• Arranging physical document collection and delivery, including Aramex courier services.
• Supporting the UAE Immigration team with other administrative tasks as capacity allows.
• Ensure accurate recordkeeping and maintain confidentiality of sensitive employee and immigration-related information.
• Support process improvements and help maintain compliance with internal policies and immigration regulations.

Required Skills & Qualifications

• Bachelor's degree or equivalent work experience.
• Strong administrative and coordination skills.
• Excellent written and verbal communication abilities.
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Experience supporting immigration, mobility, HR operations, or legal administration is preferred.

Company Information

Integreon is a trusted, global provider of award-winning legal and business solutions to leading law firms, corporations and professional services firms. Our highly trained, experienced staff of over 3,000 employees globally service a comprehensive range of client needs that require scale and expertise, enabling clients to become more operationally efficient. Integreon works with corporations and law firms who rely on our team’s experience and expertise in documents, administrative and business services.

With delivery centres on three continents, Integreon offers multi-lingual, around-the-clock support, as well as onshore, offshore and onsite delivery of our award-winning services.

If you are exceptional at what you do, we would love to put you to work in an exceptional company in an exceptional position.

We are One. We are On.

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