Bookkeeper

Role Summary

We’re hiring a detail-oriented Bookkeeper to manage day-to-day financial records and ensure accurate bookkeeping across revenue, expenses, vendor payments, and monthly close support. You will maintain clean books, reconcile accounts, and prepare reporting packs for leadership and external accountants/auditors. This role suits someone structured, dependable, and comfortable operating in a fast-paced startup environment.

Key Responsibilities

Core Bookkeeping (Daily/Weekly)

· Record and categorise all transactions (sales, expenses, vendor bills, subscriptions).

· Maintain Accounts Payable (AP) and Accounts Receivable (AR) ledgers.

· Issue customer invoices, track collections, and follow up on overdue payments.

· Process vendor bills, validate supporting documents, and prepare payment schedules.

· Maintain filing for invoices, receipts, contracts, and payment confirmations.

Bank, Cash & Reconciliations

· Perform bank and credit card reconciliations.

· Manage petty cash records and reconcile cash movements.

· Track employee reimbursements and ensure proper documentation/approval.

· Maintain a cash flow tracker and highlight upcoming payment obligations.

Month-End Close & Reporting

· Support month-end close: accruals, prepayments, and revenue/expense alignment.

· Produce monthly management reports (P&L snapshot, burn rate, runway, AR/AP aging).

· Maintain a chart of accounts aligned to the startup’s reporting needs.

· Identify discrepancies, anomalies, and missing documentation early.

Payroll Coordination & HR Finance Support

· Assist with payroll preparation by validating inputs where applicable (attendance/leave, allowances, deductions).

· Track payroll journals, benefits, and related supporting documentation.

· Maintain employee expense and reimbursement records and supporting documents.

Compliance, Audit & Tax Support

· Maintain tax-ready records (where applicable) and support filings with accountants.

· Support external auditors/accountants by preparing schedules and documentation packs.

· Ensure bookkeeping processes follow internal controls (approvals, segregation of duties).

· Maintain vendor/customer master data (tax registration numbers, payment terms, contracts).

Systems & Process Improvement

· Maintain and improve templates/workflows for POs, invoices, approvals, and filing.

· Support implementation and ongoing administration of accounting tools (e.g., Zoho Books, Xero, QuickBooks).

· Create lightweight SOPs for expense claims, procurement, and invoice approvals.

Required Skills & Experience

· 3 years of bookkeeping experience (startup or SME preferred).

· Strong knowledge of bookkeeping fundamentals (double-entry, reconciliations, AR/AP).

· Proficiency with accounting software (Zoho Books, Xero, QuickBooks, or similar).

· Strong Excel/Google Sheets skills (reconciliations, pivots, reporting templates).

· High attention to detail, accuracy, and confidentiality.

· Clear communication and ability to follow up with vendors/customers professionally.

Preferences

· Experience with VAT/tax record-keeping and filing support (ideally UAE jurisdiction).

· Experience working with auditors and preparing audit support packs.

· Familiarity with startup reporting and SaaS/project billing (MRR/ARR, burn, runway).

· Basic understanding of billing milestones and revenue recognition concepts.