Contract Specialist

Job Purpose:

This role is responsible for executing contract management processes, including drafting, reviewing, negotiating, and renewing contracts, while ensuring compliance with GPSSA policies and regulatory standards. The Contracts Specialist supports negotiations, coordinates with legal and departmental teams, and ensures compliance, escalating complex issues to the Contracts Manager as needed

Main Duties and Responsibilities:

Core Responsibilities

Contract Review Processes

• Prepares and reviews contract drafts to ensure accuracy, alignment with GPSSA policies, and adherence to legal and regulatory standards.
• Prepares initial contract review checklists and submits them to the Contracts Manager for approval.
• Assists in ensuring contracts reflect negotiated terms and organizational objectives.
• Tracks and follows up on review timelines to ensure deadlines are met.

Negotiation Preparation

• Gathers data on market trends, pricing, and benchmarks to support informed contract negotiations.
• Prepares negotiation documentation and assists internal teams during discussions to ensure consistency and compliance with objectives.
• Addresses negotiation queries and escalates complex issues to the Manager for guidance.

Renewal Oversight

• Maintains and updates the contract renewal calendar under the guidance of the Contracts Manager.
• Sends reminders to relevant teams regarding upcoming contract renewals.
• Assists in identifying minor updates or changes needed in renewal terms and escalates significant issues to the Contracts Manager.

Document Management

• Updates the contract database regularly to reflect minor changes or new agreements.
• Assists in organizing and maintaining a central repository for contracts, ensuring accessibility for relevant teams.
• Ensures contracts are filed correctly and supports efforts to maintain compliance with organizational policies.

Legal Collaboration

• Coordinates with the legal team on straightforward compliance issues and escalates complex matters to the Contracts Manager.
• Assists in reviewing contracts for legal accuracy and compliance, providing initial input to the Contracts Manager.
• Ensures that all contract-related documents are reviewed and approved by appropriate stakeholders

Compliance and Risk Management

• Ensures contract terms comply with governance frameworks, legal standards, and organizational policies.
• Monitors contract execution to identify and mitigate potential risks or compliance issues.
• Supports the resolution of contract disputes by providing documentation and collaborating with relevant stakeholders.

Self-Management Responsibilities

• Defines performance goals at the start of the year in discussion with the Line Manager and ensures that the goals are achieved during the course of the year.
• Identifies the training and development requirements for self and agrees on them with the Line Manager to ensure that the required trainings are arranged and attended.
• Strives to achieve the highest levels of proficiency on all the competencies and skills required to perform the role.
• Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth.

Education and Experience:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field or the equivalent years of experience in the same field.
• Minimum 6+ years of experience.
• this role is restricted to Emirati candidates