Executive Assistant

About the Role

Our client is a well-established organization seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO to provide high-level administrative and executive support. The ideal candidate will be responsible for managing the CEO’s schedule, coordinating meetings, handling correspondence, and ensuring smooth day-to-day executive operations.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including agendas and meeting materials.
• Handle emails, correspondence, reports, and confidential documents.
• Prepare meeting minutes and follow up on action points and pending tasks.
• Coordinate travel arrangements, accommodation, and itineraries when required.
• Liaise with internal departments and external stakeholders on behalf of the CEO.
• Maintain organized records, documents, and administrative files.
• Assist with presentations, reports, expense claims, and other executive requirements.
• Handle sensitive business information with professionalism and confidentiality.
• Provide administrative support to ensure the smooth functioning of the CEO’s office.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior management.
• Excellent organizational, communication, and time-management skills.
• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Strong attention to detail and ability to manage multiple priorities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently, anticipate executive needs, and perform effectively in a fast-paced environment.