Executive Assistant

About Quantum

Quantum is an EB-5 consultancy built on three years of hands-on experience in the space. In that time we've seen where the process breaks down for clients and partners: slow communication, scattered documentation, and no one owning the details. We're building the firm that fixes that, the white-glove EB-5 service that consultants trust and recommend.

We've built a strong base. Now we're building the full-time team that will take us to the next level.

The Role

This is not a traditional EA job. You'll work directly alongside the CEO as their right hand, sitting in on client calls, partner meetings, and strategy decisions. You'll see how the business is run from the inside and take real ownership of making it run better.

If you want a front-row seat to building a company, and you're willing to earn it, this is that seat.

What You'll Do

• Manage the CEO's calendar, inbox, travel, and priorities across multiple time zones
• Prepare for and follow up on meetings: briefs, notes, action items, and making sure things actually get done
• Track client files through the EB-5 lifecycle and flag anything at risk of slipping
• Coordinate with immigration attorneys, regional centers, fund administrators, and partners
• Build and maintain the systems, trackers, and SOPs the growing team will rely on
• Handle confidential client and company information with complete discretion
• Take on special projects as the business grows, from hiring support to event logistics to new market launches

Who You Are

• An owner. When something lands on your desk, it's yours until it's done, not until 6pm
• Highly organized and calm when priorities shift at short notice
• An excellent communicator in written and spoken English; [Arabic / Mandarin / Hindi / other] is a strong plus
• Discreet and trustworthy. You'll see sensitive financial and personal information daily
• Resourceful. You figure things out before asking, and come with solutions, not just problems
• 2 years in an EA, operations, or chief-of-staff-style role, ideally in a fast-growing firm
• Experience in immigration, investment, legal, or financial services is a plus, not a requirement

This Role Is Not for You If

• You're looking for fixed hours and a predictable routine
• You need detailed instructions for every task
• You're more interested in the title than the work

We work across time zones and move fast. Some days are intense. We're looking for someone who finds that energizing, not draining.

What we offer

• A core seat on a small team, with direct access to leadership and real ownership of what you build
• Competitive salary, plus performance bonus tied to project delivery
• Budget for the tools, APIs and infrastructure the work needs
• Room to grow into leading our data and AI function as we scale

How to apply

Schedule with our CEO Directly - https://calendly.com/rashikad/hiring. Applications without all three will not be reviewed.

• Your CV
• Links to 2 systems you built that are (or were) in real use , a repo, a demo or a written case study with outcomes
• A short answer (max 300 words): Our team assigns tasks in a CRM, but some sit untouched for days. How would you design a system that flags them, and how would you know it was working?

Hiring process: short intro call → technical deep-dive on your past work → paid practical task (up to 1 day) → founder interview.