Facilities Coordinator

🗂 We’re Hiring: Facilities Coordinator 🕒 Employment Type: Full-Time

💼 Level: Mid-Level

We are seeking an organized, proactive, and service-oriented Facilities Coordinator to coordinate day-to-day facilities operations, maintenance activities, vendors, workplace services, and administrative support. This role will help ensure that facilities, equipment, and workplace environments remain safe, functional, efficient, and well-maintained.

🎯 Key Responsibilities

• Coordinate daily facilities operations, maintenance activities, and workplace services.

• Schedule and track preventive and corrective maintenance for buildings, equipment, and facility systems.

• Coordinate with contractors, suppliers, technicians, and service providers for maintenance and repair activities.

• Monitor vendor performance, service quality, schedules, contracts, and agreed service levels.

• Conduct regular facility inspections and identify maintenance, safety, cleanliness, and operational issues.

• Manage maintenance requests, work orders, service tickets, and follow-up activities.

• Maintain accurate records of facilities assets, equipment, maintenance schedules, inspections, and service activities.

• Support office moves, renovations, workspace planning, and facility improvement projects.

• Coordinate cleaning, security, waste management, utilities, landscaping, and other workplace services.

• Monitor facility-related expenses, purchase orders, invoices, and service costs.

• Support procurement of maintenance materials, equipment, office supplies, and facility services.

• Ensure facilities comply with health, safety, environmental, and company requirements.

• Support emergency preparedness, business continuity, and workplace safety initiatives.

• Assist with facility access, visitor coordination, workspace allocation, and building-related administration.

• Monitor utility consumption and identify opportunities for cost savings and energy efficiency.

• Prepare facilities reports, maintenance updates, vendor performance reports, and management summaries.

• Coordinate with HR, IT, Finance, Security, Operations, and other departments on workplace and facilities requirements.

• Respond promptly to facility-related issues and escalate critical problems to management or relevant technical teams.

• Identify opportunities to improve facility processes, service quality, workplace efficiency, and employee experience.

✅ Requirements

• Proven experience in facilities coordination, facilities management, office administration, property management, or a related role.

• Strong understanding of building maintenance, workplace services, vendor coordination, and facilities operations.

• Experience coordinating contractors, suppliers, technicians, and service providers.

• Strong organizational, multitasking, and time-management skills.

• Excellent communication, interpersonal, and stakeholder management abilities.

• Strong problem-solving skills and ability to respond effectively to urgent facility issues.

• Experience with facilities management systems, CMMS, work-order platforms, or ERP systems is an advantage.

• Strong proficiency in Microsoft Office, Excel, and reporting tools.

• Understanding of workplace health and safety requirements is preferred.

• Experience with maintenance schedules, service contracts, purchase orders, and vendor management is an advantage.

• Strong attention to detail and ability to maintain accurate records.

• Ability to work independently and coordinate multiple facilities activities simultaneously.

• Bachelor’s degree or diploma in Facilities Management, Business Administration, Property Management, Engineering, Operations, or a related field is preferred.

• Relevant facilities, safety, property, or maintenance certifications are an advantage.

🌟 What We Offer

• Opportunity to coordinate essential facilities and workplace operations.

• Exposure to facilities management, maintenance, vendor management, workplace safety, and operational efficiency.

• Opportunity to contribute to facility improvement and workplace enhancement projects.

• Career progression into Senior Facilities Coordinator, Facilities Supervisor, Facilities Manager, Facilities Operations Manager, Property Manager, or Facilities Director roles.

• A professional, collaborative, and service-oriented work environment.
• Training, mentorship, and professional development opportunities.

• • Competitive compensation and comprehensive benefits package.