MEP Document Controller

Company: MTEC Electromechanical Works LLC

Location: Abu Dhabi, United Arab Emirates

Employment Type: Full-time

Openings: 1

Minimum Experience: 5 years of directly relevant experience

ABOUT THE ROLE

Maintain accurate, controlled and traceable MEP project documentation and ensure documents are issued, distributed, tracked and archived in accordance with project procedures and EDMS requirements.

KEY RESPONSIBILITIES

• Receive, register, distribute and file incoming/outgoing drawings, submittals, RFIs, correspondence, reports, method statements and technical records.
• Prepare and issue transmittals and upload documents to the EDMS/CDE using correct metadata, document numbers, revisions and workflow routes.
• Maintain current drawing, submittal, RFI and correspondence registers and update approval/status information accurately.
• Track review cycles and follow up outstanding responses with responsible engineers and external parties.
• Ensure superseded documents are clearly identified/archived and only current approved revisions are circulated for use.
• Perform basic document-quality checks before submission, including numbering, revision, title, signatures/attachments and file naming.
• Support WIR/MIR, QA/QC and handover document filing as required by project procedures.
• Prepare periodic status reports and aging lists and highlight overdue documents to the Senior Document Controller/project team.
• Maintain organized electronic/physical archives and ensure documents can be retrieved quickly for audits and project needs.
• Maintain confidentiality and access control for sensitive project and commercial information.

REQUIREMENTS & QUALIFICATIONS

• Diploma or bachelor’s degree in Business Administration, Information Management, Engineering Support or a related field.
• Minimum 5 years of document-control experience in construction/MEP projects.
• Hands-on experience with Aconex or another recognized EDMS/CDE system is strongly preferred.
• Good knowledge of document numbering, revision control, transmittals, registers and approval workflows.
• Strong MS Office skills, particularly Excel, Word and Outlook.
• UAE/GCC project experience is preferred.
• High accuracy, organization and ability to manage multiple priorities and deadlines.
• Good written and verbal English communication skills.