Project Manager

Job Purpose

This role is responsible for providing comprehensive project management support through effective coordination, documentation, and monitoring of project activities. The position ensures project deliverables align with organizational objectives while maintaining quality standards and serving as a key liaison between project teams and stakeholders.

Main Duties and Responsibilities

Project Planning and Coordination

• Develops detailed project plans by outlining scope, objectives, timelines, and required resources to support project execution.
• Prepares project charters and plans under the supervision of senior project managers or department leads.
• Coordinates with organizational units to ensure all necessary project management elements, including milestones and deliverables, are well-defined and documented.
• Supports the allocation of proposed budgets across GPSSA projects, ensuring alignment with project requirements.

Project Execution and Delivery

• Executes and manages assigned projects through all phases of the project lifecycle, from initiation to completion.
• Tracks and monitors project budgets, ensuring adherence to approved financial plans and preventing deviations.
• Follows up with departments on project implementation progress, ensuring alignment with KPIs, milestone requirements, and deadlines.
• Prepares and submits operational reports on project progress, highlighting any challenges or delays to senior management.
• Supports the execution of project milestone references and assists with architectural studies as required.

Documentation and Compliance

• Ensures compliance with established project methodologies and maintains proper documentation for all project phases.
• Prepares and updates project records, collaborating with program/project managers to ensure accuracy and completeness.
• Obtains proper approvals for project documentation and ensures adherence to governance processes.
• Implements quality management frameworks under the direction of senior project managers and ensures compliance with organizational standards.

Stakeholder Coordination and Reporting

• Supports communication efforts by coordinating with stakeholders to collect data, prepare materials for meetings, and facilitate engagement.
• Provides regular updates on project progress to senior project managers and stakeholders, escalating issues as necessary.
• Assists in maintaining interdepartmental relationships to ensure smooth collaboration and resolves project-related inquiries effectively.

Risk and Financial Monitoring

• Monitors assigned project budgets to ensure efficient utilization and adherence to financial guidelines.
• Identifies risks within projects and supports the development and implementation of mitigation strategies.
• Addresses project-related escalations by coordinating with team members and senior management to resolve issues.

Performance Monitoring and Reporting

• Tracks and evaluates project performance to ensure alignment with strategic objectives, escalating risks or delays to senior project managers.
• Prepares operational reports detailing project progress, milestones, risks, and completion timelines for submission to senior project managers or the Project Management Director.

Self-Management Responsibilities

• Defines performance goals at the start of the year in discussion with the Line Manager and ensures that the goals are achieved during the year.
• Identifies the training and development requirements for self and agrees on them with the Line Manager to ensure that the required trainings are arranged and attended.
• Strives to achieve the highest levels of proficiency in all the competencies and skills required to perform the role.
• Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth

Education and Experience

• Bachelor's degree in Project Management/Business Administration, or a related field.
• Minimum 6+ years of experience
• This role is for UAE nationals only