Purchasing Assistant

We are looking for a detail-oriented and proactive Procurement / Purchase Assistant with 3–4 years of relevant experience, preferably within the luxury interior fit-out industry. The candidate will be responsible for assisting with procurement activities, sourcing materials, coordinating with suppliers, obtaining competitive quotations, and ensuring the timely delivery of materials required for ongoing projects.

Key Responsibilities

• Assist in sourcing and purchasing materials, furniture, fixtures, fittings, and other requirements for luxury interior fit-out projects.
• Identify and coordinate with local and international suppliers and vendors.
• Obtain and compare quotations to ensure competitive pricing and quality.
• Negotiate prices, payment terms, and delivery schedules with suppliers.
• Prepare and process purchase orders (POs) in accordance with company procedures.
• Follow up with suppliers to ensure timely delivery of materials to project sites.
• Coordinate with Project Managers, Site Engineers, Designers, and the Accounts Department regarding material requirements.
• Maintain and update supplier databases, procurement records, quotations, and purchase orders.
• Monitor pending orders, delivery schedules, and material availability.
• Ensure that purchased materials meet the required specifications, quality standards, and project deadlines.
• Assist in resolving procurement-related issues, including delays, shortages, and material discrepancies.
• Maintain proper documentation of invoices, delivery notes, and other procurement records.

Requirements & Qualifications

• 3–4 years of experience in procurement or purchasing, preferably in the luxury interior fit-out or construction industry.
• Knowledge of interior fit-out materials is must .
• Must have good knowledge of local suppliers, vendors, and material markets in Sharjah and Ajman.
• Experience in preparing purchase orders and maintaining procurement documentation.
• Familiarity with Microsoft Excel and ERP/procurement software.
• Strong communication, coordination, and negotiation skills.
• Ability to manage multiple purchase requests and meet project deadlines.
• Good organizational skills and attention to detail.
• UAE experience and knowledge of local suppliers will be an added advantage.