Khaleeq Rehman

Twelve (12) years of solid experience as Document Controller within United Arab Emirates.

Seasoned Document Management

Specialist. Solid experience in documentation creating and implementing document control procedures, ensuring that procedures are as ISO Standards, a track record of producing extraordinary results, commitment in training and developing people, excellent analytical, organizational and creative skills.

Familiar with the workflow of Property Development and Project Management, EPC consulting & Fit out companies. Extensive knowledge in using various Electronic Database Management Systems (EDMS) such as Aconex, PMIS, SharePoint, OneDrive, Box File and Expert in using MS Excel.

Have self-motivation, can able to initiate task and follow up with team members to achieve results.

Process oriented, has the ability and discipline to rigorously execute / implement relevant document control policies and procedures and verify that current processes are delivering the required results on an on-going basis.

1. Ultra-Architectural Consultancy (U+A Architects), Dubai, UAE. From August 2016 to September 2020.

Lead Document Controller and Aconex Administrator (EDMS).

Duties & Responsibilities

• As a site supervising team member the main objective is to manage all the Design drawings during Design and Tender stage and maintain the proper logs with all the revisions.
• To issue / distribute construction drawings to the main contractor and update the drawing registers at the beginning of the project.
• To issue all the required authority documents (Building and other permits) and maintain records.
• Upload all the Design and IFC drawings and other initial approvals in EDMS (Aconex)
• As an Aconex Administrator responsible to invite new members in the project, create new accounts and manage users in the project.
• Creating appropriate Workflows for the convenient of engineers to response the submittals within the days as per the contract.
• Generating the reports in Aconex daily to keep Site team aware of pending submittals to be responded.
• Ensuring that all Design and Construction documentation is accurate and up to date
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Checking dispatch documents are accurate
• To maintain hard copy of Incoming and Outgoing documents and transmittal.
• Preserving and maintaining confidentiality of the document.
• To ensure that all shop drawings are logged in to the Registry document control system and all remarks are properly logged with appropriate transmittal.
• Communicate effectively with engineering staff on the status of drawings, materials submittals RFIs and inspection reports
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

Projects:

1. Deyaar Hotel and Service Apartments. Proposed (1B+G+6Floors+R) on Plot No. 373-4543 at Al Barsha First (Aug-2016 to Oct-2016)
2. The Midtown Afnan and Midtown Dania, Plot No. IMPZ A.01 @ IMPZ (Plot No. 1025, Mea’isem First, (Aug-2016 till September-2020)

1. Al Tayer Stocks Co. LLC, Dubai, UAE. From April 2014 – August 2016.

Document Controller cum Site Office Administrative Assistance.

Duties & Responsibilities

• Responsible for establishing and maintaining a effective document control system. Ensuring that Construction documentation is accurate and up to date.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Scanning in all relevant new documents (Received and Submitted).
• Checking dispatch documents are accurate.
• Responsible for maintaining hard copy of Incoming and Outgoing documents and transmittal.
• Responsible for preserving and maintaining confidentiality of document.
• Ensure that all Shop drawings are logged in to the Registry document control system and all remarks are properly logged with appropriate transmittal.
• Communicate effectively with engineering staff on the status of drawings, materials submittals RFIs and inspection reports.
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

Projects - Civil

1. District Cooling Plant 1 at Midfield Terminal, Abu Dhabi Airport. (May-2014 to April-2015)
   1. A Civil Project in which I worked with the standard QAQC Formats of KRB (Consultant), utilizing and fulfilling all their Quality requirements.
2. Deira City Centre - Cinema Expansion (May-2015 to Oct-2015)
   1. A Civil Project of Majid Al Futtaim, where I worked in Aconex (Document Management System)
3. Burjuman Centre (Feb-2016 to April-2016)

Projects - Interiors

1. Mediclinic City Hospital 5th,6th,8th & 9th Refurbishment in Healthcare City (Sep-2015 to Dec-2015)
2. Fred Perry Fit out @ Dubai Mall (Oct-2015 to Dec-2015)
3. Waitrose @ Saadiyat Beach Community - Abu Dhabi (Oct-2015 to Jan-2015)
4. Oracle Office Fit-out @ Sky Tower − Abu Dhabi, UAE (Nov-2015 to Feb-2016)

1. Reliance Electro Mechanical Plumbing Contracting Co. LLC (REMCO), Dubai, UAE. From Jan 2012 – March 2014.

Document Controller.

Project: 1. Meena Plaza Project, Abu Dhabi, UAE.

• Tasameem Towers, Business Bay, Dubai, UAE

Duties & Responsibilities

• Responsible for establishing and maintaining a effective document control system. Ensuring that all MEP Construction Drawings is accurate and up to date.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Scanning in all relevant new documents (Received and Submitted).
• Checking dispatch documents are accurate.
• Responsible for maintaining hard copy of Incoming and Outgoing documents and transmittal.
• Responsible for preserving and maintaining confidentiality of document.
• Ensure that all Shop drawings are logged in to the Registry document control system and all remarks are properly logged with appropriate transmittal.
• Communicate effectively with engineering staff on the status of drawings, materials submittals RFIs and inspection reports.
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

1. BVI HR PRACTICE PVT. Ltd., Bangalore. From July 2009 to Oct 2011.

Worked as Area Coordinator for clients’ employment payroll management company.

Duties & Responsibilities

• Assisting team manager for hiring new employment for our clients (BATA, Coca Cola).
• Assisting team manager in preparing salaries for new employment.
• Receives and stores documents and confidential files, maintain record of approved document and confidential file of the employee.
• Answers and questions regarding procedures and resolves all queries.
• Visit all the outlets of the client in & around Bangalore & check for necessary requirement.
• Collect the attendance of employees from all outlets.
• Prepare salary slips and cheques of the employees.
• Preparation of daily report, weekly report, monthly report, progress report and maintain updated manpower strength of both office and client staff on regular basis.

Educational Qualification

CourseBoardSchool / CollegesYear(Bachelor of commerce)Kuvempu UniversitySir M.V Bhadravathi2003