WO R K E X P E R IE N C E
- Documentation • Administration • Procurement
M/S CERAMIN FZ LLC - RAK - UAE / I / Feb 2015 - Present
Listed below are my experiences at M/S Ceramin FZ LLC in the following departments
~ Documentation
- Ensure timely apply and issue Portal (Online) documents i.e COO of Import & export shipments.
- Process commercial invoice and other documents by validating data integrity and accuracy.
- Maintain export files in an organized and catalogued system.
- Ensure that all documents are properly classified, filed, and stored in accordance with company policies and regulations.
- Communicate with appropriate internal/external customers, including trading desks,
loading facilities, freight forwarders, brokers, vendors and customers.
- Manage and build relationships with 3rd party service providers to ensure on-time deliveries and low-cost rates.
- Coordinate and directs transportation needs at multiple facilities in order to make pickups and deliveries in an efficient and timely manner.
~ Administration
- Accomplished Visa Expert for RAKEZ - Portal-360 (Ministry) – (New Visa, Visa Renewal,
Status Changing Visa Cancellation and etc…)
- Preparing, organizing and storing information in paper and digital form.
- Organize a filing system for important and confidential company documents.
- Dealing with queries on the phone and by email & Managing diaries, scheduling meetings.
- Taking minutes at meetings typing up letters and reports & Arranging posts,
deliveries & travel.
- Handling of stationery and periodical payments This includes calculating and administering payments such as Fewa , Internet , Edhirms and ect.
- Ordering office supplies and maintaining office systems & keep clear payment breakup digital sheets i.e. petty cash and ect.
- It also includes ensuring that all payments are accurate, on time, and compliant with relevant laws and regulations.
- Liaising with suppliers and contractors staff in other departments, i.e. finance,
operation.
~ Procurement
- Estimate and establish cost parameters and budgets for each purchases.
- Review and analyze all vendors/suppliers, supply, and price options and Create &
maintain good relationships with vendors/suppliers.
- Make professional decisions in a fast-paced environment
Maintain records of purchases, pricing, and other important data's.
- Devising & using fruitful procurement and sourcing strategies.
- Following & enforcing the company's procurement policies & procedures.
- Track & report key functional metrics to reduce expenses and improve effectiveness.
- Reviewing, comparing, analyzing, and approving products & services to be purchased.
- Negotiate with external vendors to secure advantageous terms with Examine & test existing contracts.
- Managing inventories & maintaining accurate purchase & pricing records & updating supplier information such as qualifications, product ranges, etc.
- Process the invoice (PR) on time and keep accurate records for the balance delivery orders with comparison to the previous purchase orders.
---From- Feb 2015 / 10+ Years Present in UAE---
