Administrative Assistant - International Organization for Migration-Sri Lanka - Sri Lanka
(2026-03)
- Prepared and raised Purchase Requisitions (PRs) for MHD operational requirements in coordination with Unit Heads and the Programme Manager.
- Maintained a comprehensive PR tracking system and followed up with relevant units to ensure timely procurement and uninterrupted availability of essential supplies.
- Maintained and organized financial filing systems, ensuring paid vouchers and supporting documents were properly filed and updated in accordance with PRISM records.
- Supported the strengthening of internal controls and administrative procedures by identifying process improvements and contributing to the development and updating of SOPs.
- Coordinated administrative matters relating to staff contracts, leave, attendance, medical and insurance requirements, and security arrangements with the Resource Management function.
- Facilitated coordination between MHD and Procurement, Finance, and Human Resources units to ensure timely completion of administrative and operational requirements.
- Managed MHD inventory and stock records, including stationery, IT equipment and consumables, hygiene products, medical supplies, and equipment.
- Coordinated timely and cost-effective procurement, receipt, storage, and distribution of MHD supplies, ensuring continuity of operations.
- Supported monthly and annual budget and expenditure monitoring and financial reporting in coordination with Finance and MHD management.
- Collected and consolidated operational and financial statistics and provided analysis to support management reporting and decision-making.
- Contributed to stock room management and inventory control, including maintaining updated stock records and monitoring supply requirements.
- Supported the implementation of document archiving and records management systems, ensuring efficient retrieval, proper retention, and organized storage of MHD documents.
- Coordinated with internal stakeholders and external service providers to resolve procurement, facility, equipment, maintenance, and operational issues in a timely manner.
- Supported the successful procurement of medical supplies, test kits, printing materials, IT consumables, and other essential operational requirements, ensuring uninterrupted MHD activities.
- Monitored daily cash collection activities, verified collection records, prepared daily cash summaries, and coordinated approvals and processing.
- Maintained daily, weekly, and monthly financial records of health assessment fees, including systematic e-filing and documentation.
- Administered MHD petty cash, prepared supporting reports, and conducted reconciliation of service fees and bank statements.
- Maintained accurate records of project expenditures, commitments, balances, and monthly financial transactions to support effective financial monitoring.
- Assisted in monitoring budget versus actual expenditure, identifying variances and supporting timely financial decision-making.
Medical Assistant/Coordinator - International Organization for Migration-Sri Lanka - Sri Lanka and the Maldives
(2023-11 - 2026-03)
Migration Health professional with experience supporting H2H3 Component in programme implementation, proposal writing, and operational coordination across Sri Lanka and the Maldives. Proven contributor to national and regional initiatives on Health Workforce Migration, Migrant Health Policy, climate and health adaptation, pandemic preparedness, and migration health systems strengthening. Demonstrated ability to support high-level consultations, donor-funded projects and inter-agency collaborations with governments, UN agencies, and NGOs.
Strong background in H1 Component- Inbound and Outbound Health Assessment Programmes including financial management, reporting, system revisions, health case processing, experience and knowledge in healthcare specific systems such as Electronic Health Record Systems (EHRs) and knowledge in the business process and data management of the Interim Federal Health Programme (IFHP). Experienced in drafting TORs, concept notes, policy briefs, rapid assessments, surveys, and technical documentation, with a track record of reliability during high-pressure operations and programme transitions. Recognized for team player and supporting roles, leadership, coor
Demonstrator-International Relations Office - General Sir John Kothalawala Defense University-Sri Lanka - Sri Lanka
- Served as a key liaison between foreign governments, NGOs, international organizations, and universities, facilitating effective communication, coordination, and strategic collaboration.
- Organized and coordinated MOUs, high-level meetings, conferences, seminars, and cultural exchange programs, strengthening global partnerships and stakeholder engagement.
- Drafted, reviewed, and presented MOUs, agreements, reports, policy briefs, and strategic recommendations to senior leadership, and supported the preparation and administration of contractual agreements with foreign partners.
- Developed and maintained a strong network within diplomatic, academic, and development circles, fostering partnerships aligned with organizational priorities and international cooperation objectives.
- Facilitated and coordinated approvals from relevant ministries, statutory authorities, and Cabinet as required, ensuring compliance with national and institutional regulations.
- Promoted and coordinated international exchange programs for research scholars and students, supporting academic collaboration, mobility, and knowledge transfer.
- Supported procurement processes related to international programs and events, including preparation of requisitions, vendor coordination, contract documentation, and compliance with procurement guidelines.
- Assisted in financial management functions, including budget preparation, expenditure monitoring, payment processing, and financial reporting for international collaborations and programs.
- Maintained asset and liability records for projects and events, supporting inventory management, asset tracking, and accurate financial documentation.
- Coordinated closely with finance, administration, and procurement units to ensure transparent, efficient, and accountable implementation of international activities.
Teaching Assistant- Faculty of Medicine - University of Colombo - Sri Lanka
- Assist lectures/ visiting lecturers in preparing lesson plans, materials, and classroom activities to support effective learning.
- Provide one-on-one and group support to students, addressing academic and behavioral needs.
- Manage administrative tasks, including maintaining student records, attendance, and examination needs.
- Coordinate scheduling of meetings, events, and assist with general office tasks to ensure smooth operations.
- Foster a positive, organized environment by supporting lecturers and students in achieving academic goals.
Application Specialist -Ultrasound Department & Echocardiography - Mediquipment Limited Sri Lanka - Sri Lanka
- Successfully supported end-to-end procurement processes for medical equipment, consumables, and services, ensuring timely availability and uninterrupted clinical operations.
- Improved inventory coordination and tracking, reducing delays and minimizing stock-outs of essential ultrasound and echocardiography supplies.
- Assisted in vendor coordination and documentation, contributing to transparent and compliant procurement procedures aligned with organizational policies.
- Contributed to budget planning and expenditure tracking for medical services and administrative operations, supporting cost-effective resource utilization.
- Assisted in monitoring expenses against approved budgets, helping prevent overspending and improve financial accountability.
- Supported financial reporting and reimbursement processes by maintaining accurate records and timely documentation.
- Streamlined administrative workflows related to patient services, scheduling, reporting, and internal coordination, improving overall service efficiency.
- Maintained high standards of data accuracy and confidentiality across patient records, procurement files, and administrative documentation.
- Played a key role in coordinating between clinical teams, administration, and external stakeholders to ensure smooth daily operations.
- Supported basic marketing and outreach activities by coordinating service information, appointment communications, and patient guidance materials.
- Contributed to improved patient engagement and service uptake through clear communication, follow-ups, and positive client interaction.
- Assisted in promoting diagnostic services internally and externally, strengthening service visibility and patient satisfaction.
Internship as a Training Biomedical Engineer - Mediquipment Limited Sri Lanka - Sri Lanka
