Document Controller/Administrative Coordinator at Palm Technology Services LLC. (2021-01 – Present)
Managed and maintained all company and project documents in both physical and electronic formats, ensuring proper filing, classification, indexing, and secure storage. Controlled and registered incoming and outgoing documents including letters, emails, transmittals, RFIs, submittals, drawings, and project correspondences.
- Managed and maintained all company and project documents in both physical and electronic formats, ensuring proper filing, classification, indexing, and secure storage.
- Controlled and registered incoming and outgoing documents including letters, emails, transmittals, RFIs, submittals, drawings, and project correspondences.
- Maintained document control registers, updated logs regularly, and ensured proper document tracking, version control, and revision management.
- Prepared transmittals for submission of drawings, material submittals, RFIs, and other project documentation to clients and consultants, and tracked approvals and responses.
- Distributed approved drawings and documents to project teams and site staff, and archived documents as per document control procedures.
- Coordinated with internal departments, consultants, subcontractors, and suppliers for document submissions, approvals, and project documentation updates.
- Maintained project documentation including drawings, specifications, BOQs, vendor lists, contracts, project plans, schedules, and technical documents.
- Assisted in preparation of technical submittals, comparative statements, evaluation reports, tender documentation, and executive summaries for management.
- Followed up with clients and consultants regarding tender documents, addendums, clarifications, submissions, and approvals.
- Supported project managers in project coordination, meeting arrangements, presentations, and project documentation tracking.
- Provided basic accounting and procurement support including LPO preparation, Invoice processing, VAT documentation, AR/AP reports, and coordination with auditors.
- Handled administrative and compliance documentation including visa processing, trade license renewals, tenancy contracts, insurance documentation, MOHRE documentation, and regulatory submissions.
- Provided IT support for office operations including troubleshooting hardware and software issues, maintaining office network and computer systems, managing software installations, updates, antivirus, and data security.
- Maintained company website, supported content updates, and assisted with digital records and office systems.
Administrative Supervisor cum IT Technician at Aurora Crystal Lighting Trading LLC. (2016-01 – 2021-01)
Coordinated administrative and project support activities including document control, vendor coordination, and client communication. Worked closely with sales department on product selection, quotation preparation, and technical submittals.
- Coordinated administrative and project support activities including document control, vendor coordination, and client communication.
- Worked closely with the sales department to select appropriate products from catalogues, coordinate sample procurement for mock-ups, and support quotation preparation.
- Prepared technical submittals by collecting product specifications, drawings, images, and related technical details, and compiling them in the required submission format.
- Worked closely with the sales department to prepare and submit lighting fixture quotations, independently handling quotation submission and follow-up during the absence of the concerned department head.
- Prepared project-related reports and presentations using Microsoft Word, Excel, and PowerPoint.
- Managed office operations and records, Including travel arrangements, warehouse documentation, and delivery coordination.
- Provided basic accounting and administrative finance support such as petty cash handling, VAT submissions, LPOs, invoices, and AR/AP reporting.
- Installed, configured, and maintained computer hardware, operating systems, and software.
- Implemented basic system security measures including antivirus management and data protection.
- Updated and maintained the company website and supported content enhancements as required.
- Monitored and maintained computer systems and networks, troubleshooting hardware, software, and connectivity issues.
Technical Support (Part Time) at Decs Technologies (2013-01 – 2015-12)
Designed and managed LAN infrastructure. Installed new hardware, systems, and software for network environments. Managed system backup and restore protocols.
- Designed and managed LAN infrastructure.
- Installed new hardware, systems, and software for network environments.
- Installed, configured, and maintained network services, equipment, and devices.
- Managed system backup and restore protocols.
- Planned and supported network and computing infrastructure.
- Documented network issues and resolutions for future reference.
- Monitored system performance and implemented performance tuning.
- Managed user accounts, permissions, email systems, antivirus, and anti-spam solutions.
- Oversaw software and network security.
- Upgraded, installed, and troubleshot networks, networking hardware devices, and software.
