Razan Alkhayat

Highly motivated, result-driven Executive Secretary with fourteen (14) years of diverse working experience in Legal & Personal Secretary, Office, Administrative and Clerical Support Functions. Knowledgeable of legal documents, court filings, and legal procedures. Extensive work experience on Dubai courts system, Sharjah court system, Public Prosecution system, Dispute Resolution center system, etc. Compiles comprehensive evidence and court documentation to successfully resolve cases.

Analytical Legal

Secretary adept in legal research and documentation. Astute legal professional with extensive experience managing high-volume caseloads. Driven to achieve positive outcomes through strategic research and case management. Offers clear and concise data based on creative and complex research findings.

Legal

Secretary driven to maintain ethical standards and deliver top-notch assistance to attorneys and lawyers. Active knowledge of Federal Rules of Civil Procedure and skilled in preparing basic legal documents and pleadings.

Executive Secretary at Dubai Insurance Company (2020-07 – 2024-11)

• Perform legal research, receive & reviewing courts' letters, compile legal documents & evidence, and provide assistance before & during proceedings.
• Acquire checks from the financial department to be delivered to court execution departments.
• Prepare case briefs & summarize depositions, interrogatories, testimony, and excel sheet for data entry.
• Manage, organize, and maintain documents in filing systems and follow up on insurance claims.
• Maintain financial records and prepare weekly & monthly reports.
• Keeps cases organized by establishing and organizing files & documents in hard and soft copies.
• Interpret and advise clients on labor law (wage & hour, workplace safety, rest & breaks, disability & leave requirements, workplace harassment, discrimination, and wrongful termination).
• Perform general administrative duties i.e. answering correspondence and taking telephone calls, and replying to emails regarding inquiries of insurance claims.
• Draft legal arguments for lawsuits.
• Conduct legal research on cases and gather pertinent legal information.
• Interpret laws, rulings and regulations in legal documents.

Personal Secretary & Executive Secretary at Al Raeesi & Associates Advocates & Legal Consultants (2018-12 – 2020-05)

• Researched regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Effectively communicated with witnesses, clients, executives, career professionals, entrepreneurs, and partners.
• Managed diaries, screening calls, emails to paying bills, running chores, calendars, event planning, and made travel arrangements.
• Transcribed and proofread legal documents & memorandum and provided legal support to the associate.
• Identified and organized appropriate department database, materials, legal articles, judicial decisions, laws, judgments, regulations, and precedents system.
• Assisted in monitoring and coordinating work with associates by preparing client consolidation reports.
• Efficiently dealt with civil, commercial, real estate, rental, family, and criminal cases.
• Liaised and finalized marketing on new laws & regulations articles to be published in 'Law Update.'
• Provide administrative support such as binding, scanning, scheduling meetings, and booking meeting rooms.
• Collected client information & evidence, produced and filed various legal documents.
• Managed client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
• Drafted, revised, and edited letters and other written documents, collects and analyzes information.
• Oversee government systems (Dubai courts, public prosecution, rental dispute center, etc.).
• Read, researched, verified, and routed correspondence, reports, and legal documents.

Legal Secretary at Hassan Al Abdooli Advocates & Legal Consultants (2015-02 – 2018-10)

• Assisted management to set firm-wide administrative templates and ensured they were used across the firm.
• Assisted the finance team with review and approval of fee quotes provided to clients ensuring that it covers the estimated time on the matter.
• Administered management for regular review and amendments to time posted by fee earners and ensure that they upload time spent daily.
• Directed phone calls and received emails on behalf of the senior partner, partner, and all associates within the department.
• Managed other law office staff and delegate responsibilities.
• Dictated Lawyers' audio files and written notes with a high degree of accuracy.
• Collaborated with translators, obtained quotes, client approvals and organized proofreading of the translated document before final submission.
• Liaised with client's office to ensure invoices were clear for payment and followed up a collection of all debts.
• Organized meetings, prepared agendas, updated and managed the filing systems.
• Conducted daily tasks (monitoring communication, audio typing, diary maintenance, potential client initial response, and other PA/Legal).

Telemarking at Ematha Training & Development (2014-01 – 2015-01)

• Used scripts to provide information about the product's features, prices and present their benefits.
• Answered incoming calls from prospective customers.

Telemarking at Polty Company (2012-07 – 2013-12)

• Negotiated with complaints or doubts to safeguard the company's reputation.
• Persuade the customer to buy by demonstrating how merchandise or services meet their needs.