Sandy Alhamed

Accomplished Executive & Personal Assistant with over 10 years of experience providing high-level executive, administrative, operational, and personal support to Chairmen, CEOs, business owners, and Boards of Directors within corporate and private office environments. Proven expertise in managing complex executive calendars, international travel, executive correspondence, board administration, confidential documentation, lifestyle management, private residences, high-value assets, and VIP logistics while maintaining the highest standards of discretion, professionalism, and service excellence. Experienced in coordinating with government authorities, embassies, legal advisors, investors, contractors, luxury service providers, and international stakeholders to ensure the seamless execution of business and personal priorities.

A trusted business partner recognized for anticipating executive needs, solving problems proactively, managing competing priorities, and delivering exceptional support in fast-paced, high-pressure environments.

Executive & Personal Assistant to the Chairman | Board of Directors Office at Amethyst Terra general trading company (2021-08 – Present)

Provide comprehensive executive and personal support to the Chairman while coordinating administrative and operational activities for the Board of Directors.

• Manage the Chairman's business and personal calendars, diary, appointments, meetings, and changing priorities, ensuring seamless daily operations.
• Manage the Chairman's inbox, emails, executive correspondence, and confidential communications, prioritizing urgent matters and ensuring timely follow-up.
• Serve as the primary gatekeeper for the Chairman by managing requests, visitors, appointments, and communications while protecting executive time and priorities.
• Coordinate domestic and international travel arrangements, including flights, accommodation, detailed itineraries, visa applications, residency permits, passport renewals, and liaison with embassies and immigration authorities.
• Organize VIP airport services, chauffeur arrangements, private transportation, and end-to-end travel logistics for the Chairman, family members, and VIP guests.
• Coordinate business and personal schedules, lifestyle requirements, family arrangements, and day-to-day personal affairs while maintaining absolute confidentiality.
• Oversee residence administration by coordinating maintenance, household staff, contractors, suppliers, and service providers to ensure the Chairman's properties operate efficiently.
• Support the administration of private and investment properties, including documentation, tenant coordination, maintenance follow-up, service agreements, and operational matters.
• Coordinate luxury purchasing requests, high-value acquisitions, gifts, and personal shopping while maintaining supplier relationships and purchasing records.
• Maintain detailed inventories of valuable personal and corporate assets, ensuring secure storage, accurate documentation, and compliance with company procedures.
• Prepare Board meeting agendas, executive reports, presentations, board packs, meeting minutes, and follow up on strategic decisions and action items.
• Act as the primary liaison between the Chairman, Board members, senior executives, investors, government authorities, embassies, legal advisors, contractors, suppliers, and external stakeholders.
• Coordinate private events, executive functions, business meetings, and VIP gatherings, ensuring exceptional planning, logistics, and execution.
• Manage executive expenses, administrative records, confidential documentation, contracts, and sensitive personal and corporate files with the highest level of discretion.
• Coordinate operational and administrative matters related to private assets, including marina arrangements, customs procedures, travel permits, docking schedules, and international clearances when required.
• Monitor strategic projects, contracts, and executive priorities while ensuring deadlines and business objectives are achieved.
• Improve executive office procedures, administrative workflows, and communication processes to maximize efficiency, productivity, and service excellence.
• Maintain absolute confidentiality while handling sensitive business and personal matters in a fast-paced, high-profile environment.

Follow-Up Manager | Executive Office at Katerji holding group (2017-08 – 2021-07)

Supported executive management by coordinating strategic initiatives, monitoring key business priorities, and ensuring timely execution of executive decisions.

• Acted as the central point of coordination between senior management, subsidiaries, contractors, and external stakeholders.
• Prepared executive reports, meeting summaries, performance dashboards, and follow-up reports for senior leadership.
• Coordinated management meetings, tracked action items, and ensured timely completion of strategic initiatives.
• Monitored contracts, operational activities, and investment projects while ensuring compliance with company objectives and deadlines.
• Liaised with government authorities, suppliers, contractors, and business partners regarding administrative and operational matters.
• Managed confidential business information, executive documentation, and corporate correspondence with discretion.
• Improved communication between executive management and operational teams to enhance organizational efficiency.
• Assisted in resolving operational issues, monitoring corrective actions, and supporting executive decision-making.
• Ensured compliance with corporate governance, HSE standards, and regulatory requirements.

executive assistant to the CEO at Alshamelah petroleum services (2015-01 – 2017-07)

Provided comprehensive executive and administrative support to the CEO in a fast-paced business environment.

• Managed the CEO's calendar, inbox, executive correspondence, appointments, and daily priorities.
• Coordinated domestic and international travel arrangements, including flights, accommodation, itineraries, visas, and transportation.
• Prepared executive reports, presentations, business correspondence, and confidential documentation.
• Organized executive meetings, prepared agendas, recorded minutes, and followed up on action items.
• Served as the primary liaison between the CEO, clients, government entities, suppliers, and internal departments.
• Coordinated company events, executive functions, and VIP meetings.
• Managed confidential information and sensitive business matters with absolute discretion.
• Improved executive office processes and administrative workflows to maximize efficiency.
• Anticipated executive needs and proactively resolved administrative and operational challenges.

Head Of Follow Up Department at Bukra elna project (2013-09 – 2015-03)

Led the Follow-Up Department and coordinated communication between executive management and operational teams.

• Developed follow-up procedures to monitor strategic initiatives, projects, and organizational objectives.
• Prepared executive reports, performance updates, and management summaries.
• Coordinated with department heads to ensure timely completion of priorities and action plans.
• Managed stakeholder communication and ensured effective coordination across departments.
• Identified process improvements that enhanced operational efficiency and accountability.
• Supervised the follow-up team, delegated responsibilities, and monitored departmental performance.

Master's degree in public administration – Damascus University (2018 – 2021)

Bachelor's Degree in English literature – Faculty of art and human sciences, Damascus University (2013 – 2018)