Zaigham Rashid

Document Controller / Project Coordinator with 12+ years of experience in the UAE construction industry, specializing in managing document flow between contractors, consultants, project management teams, and QS departments. Proven expertise in submittals preparation, compliance documentation, and coordination with site and design teams. Strong organizational, analytical, and communication skills with solid technical understanding of construction processes.

Project Coordinator & Document Controller at Belco Contracting Co. L.L.C (2022-01 – Present)

• Managed the end-to-end preparation, submission, and followup of technical and material submittals, ensuring timely approvals from consultants and project management teams.
• Acted as the primary focal point for document flow between the main contractor, consultant, project management, and QS teams, ensuring accurate tracking and smooth communication.
• Prepared and compiled material submittals, technical submissions, and detailed compliance sheets in line with project specifications and standards.
• Maintained and monitored submittal logs, RFIs, transmittals, and document registers, ensuring proper version control and follow-ups.
• Analyzed document workflows to identify delays and improved turnaround time through structured tracking and reporting systems.
• Reviewed and incorporated consultant comments, revisions, and approvals, ensuring all documentation remained compliant and up to date.
• Assisted in the preparation and evaluation of subcontractor prequalification documents, ensuring alignment with project and client requirements.
• Coordinated with QS teams for BOQ-related documentation and technical comparisons, supporting commercial and procurement processes.
• Ensured all project documents were properly classified, recorded, and archived in line with company and project standards.
• Supported project teams with technical documentation, reporting, and coordination requirements throughout the project lifecycle.

Document Controller at Belco Contracting Co. L.L.C (2015-12 – 2021-06)

• Create, organize, and maintain accurate project documents, ensuring alignment with company and regulatory standards.
• Maintain secure filing systems, ensuring authorized access and systematic archiving for future reference.
• Distribute, update, and review documents for accuracy, consistency, and completeness across internal teams, clients, and subcontractors.
• Prepare reports on document status and support audits with necessary documentation.
• Scan, organize, and file documents systematically for easy access and retrieval.
• Draft correspondence, instructions, and memos to streamline communication and workflow.
• Source, negotiate, and manage contracts and purchase orders with suppliers and subcontractors, ensuring cost-efficiency and quality.
• Track vendor performance and foster strong supplier relationships to ensure timely delivery of materials and services.
• Manage purchase orders, invoices, and inventory with accurate record-keeping in procurement systems.

Office Administrator at Pinnacle Construction Co. L.L.C (2014-02 – 2015-12)

• Provide advice on issue procedures, ensure all documents are up-to-date, and maintain hard copy records.
• Support internal teams with administrative tasks in a high-pressure environment while prioritizing and handling multiple responsibilities.
• Issue, distribute, and control copies of documents, ensuring accuracy and accessibility for all stakeholders.
• Collate timesheets, calculate hours, and produce information for payroll while managing invoicing to and from clients and vendors.
• Scan, organize, and file documents and drawings systematically for easy access and retrieval.
• Draft simple instructions, correspondence, and memos to assist communication and workflow.

Bachelors in Arts in Economics, Journalism – University of Gujrat (2012 – 2013)

Diploma of Associate Engineering in Automation Technology – Government Swedish Pakistani College of Technology (2006 – 2009)