Maria Paz Calo

Results-driven bilingual professional (English/Spanish) with 10+ years of progressive experience in administrative operations, training coordination, and executive support across multinational corporations and remote environments. Proven ability to manage complex workflows, coordinate cross-functional teams, and deliver high-quality results in fast-paced, deadline-driven settings. Adept at leveraging technology platforms (SAP, HubSpot, Google Workspace, Notion, Power BI) to streamline operations and enhance organizational efficiency.

Strong communicator and translator with a background in English–Spanish literary and technical translation.

Virtual Administrative Assistant - Lead and Mold Detectives - Manhattan, New York, USA (Remote)

(2023-09)

Provide comprehensive remote administrative support to a US-based real estate and environmental consulting firm, managing end-to-end documentation and client communication processes.

• Draft, complete, and manage legal documents for lead and mold inspections conducted in residential and commercial properties across New York City.
• Prepare professional proposals and detailed pricing quotations for environmental inspection services, contributing to business development efforts.
• Serve as the primary liaison between field inspectors and clients, ensuring timely and accurate information flow.
• Maintain organized digital filing systems for compliance records and client documentation.

Administrative Assistant - Austin Becker E-Commerce - Remote

(2024-08 - 2025-02)

Delivered remote operational support for a growing e-commerce agency, managing administrative, financial, and client-facing tasks essential for day-to-day business continuity.

• Created and maintained client expense reports, invoicing records, and advertising performance reports using Google Sheets and Supermetrics.
• Drafted and responded to emails on behalf of account managers, ensuring professional and timely client communication.
• Authored LinkedIn content based on macroeconomic data from the St. Louis Federal Reserve (FRED), enhancing the company's social media presence.
• Managed and organized Notion.IO client drive links, maintaining a structured and accessible knowledge base.
• Executed client off-boarding procedures, including unlinking company access from all third-party platforms (Google Ads, Google Analytics, etc.).
• Coordinated scheduling logistics including flight bookings and conference room reservations.
• Tracked contractor payments and invoices, ensuring timely processing and accurate financial records.
• Facilitated communication and task coordination between account managers and external contractors.
• Contributed to business growth through targeted cold email outreach for new client acquisition.

Training Coordinator – EHS&S; Department - Dow Chemical Company - Bahía Blanca, Argentina

(2022-03 - 2023-04)

Led training administration and compliance management for the Health, Environment & Safety department of one of the world's largest chemical companies, supporting hundreds of plant employees.

• Developed, implemented, and maintained the plant-wide training program, ensuring 100% policy compliance across all departments and retraining frequencies.
• Managed the Department Training Matrix and coordinated training audit and assessment programs.
• Utilized SAP, Excel, PowerPoint, and Power BI to track training metrics, generate reports, and communicate results to senior leadership.
• Served as Management of Change (MOC) and Operating Discipline Management System (ODMS) coordinator.
• Delivered specialized onboarding training on the company's Workday learning platform and cloud-based systems.
• Maintained shared internal files, records, calendars, and departmental agendas.
• Achieved 99% training compliance within the EHS&S; department by implementing structured scheduling, KPI tracking, and milestone check-in systems.
• Successfully organized and facilitated large-scale training sessions for diverse audiences, both in-person and remotely.

Administrative Specialist – Engineering Department - Dow Chemical Company - Bahía Blanca, Argentina

(2017 - 2022)

Provided comprehensive administrative and procurement support for the Capital Projects Engineering department, acting as a key operational point of contact for internal teams and external vendors.

• Managed end-to-end capital project procurement using SAP: requisitioning, purchasing, expediting materials, and processing and tracking invoices.
• Utilized EcoSys software for project planning, cost estimating, and budget control.
• Coordinated travel itineraries, agendas, and logistics for international visitors and contractors.
• Acted as the department's focal point for external suppliers and contractors, managing relationships and communication.
• Streamlined supplier invoice tracking in collaboration with the purchasing department, reducing processing delays.
• Designed and delivered training for newly hired staff on procurement procedures and SAP systems.
• Introduced a catalogue-based purchasing method for project materials, improving efficiency and reducing manual processing time.

English Teacher & Freelance Translator - Independent - Bahía Blanca & Posadas, Argentina

(2003 - 2017)

• Translated and proofread technical, scientific, and literary texts (English ↔ Spanish) using CAT tools: Wordfast, SDL Trados Studio, XBench, and MemoQ.
• Taught English at the secondary and post-secondary level at Juan XXIII Institute.
• Served as a tutor and administrative assistant at Siglo XXI University (Face-to-Face Learning program).

Certificate - Artificial Intelligence - Online (2025 - 2025)

Certificate - Analista PMO – Project Management Officer - Online (2025 - 2025)

Diploma - Literary & Technical-Scientific English Translator - IES Lenguas Vivas, Misiones, Posadas, Argentina (2013 - 2017)

Certificate - Accounting Administrative Assistant - Escuela Superior de Estudios Profesionales, Argentina (2016 - 2017)

Certification - English Teacher Certification - Instituto Juan XXIII, Argentina (2003 - 2008)