About the Role
We are seeking an experienced Lead Document Controller to provide strategic leadership across document control and information management functions supporting major projects and business operations.
This is a senior role responsible for establishing best-practice document control standards, leading document control teams, managing information governance, and ensuring projects meet organisational, client and regulatory requirements.
You will play a key role in driving consistency, improving systems and processes, and developing document control capability across the business.
Key Responsibilities
- Lead document control and information management functions across multiple projects or business units.
- Develop and implement document management standards, procedures and governance frameworks.
- Ensure consistent and compliant document control practices across projects.
- Lead, coach and develop Document Controllers and Information Management personnel.
- Plan and allocate document control resources to support project requirements.
- Support project mobilisation, planning and delivery.
- Oversee the management of project records, documentation and information assets.
- Lead the implementation, optimisation and standardisation of document management systems.
- Drive digital transformation, system integration and process improvement initiatives.
- Develop performance reporting, metrics and continuous improvement frameworks.
- Act as the senior point of contact for document control and information management matters.
- Build strong relationships with project teams, clients and key stakeholders.
- Support client audits, reviews and information management requirements.
- Provide specialist advice on document control, governance and information management.
- Support workforce planning, succession planning and competency development.
About You To be successful in this role, you will have:
- Significant experience in document control, information management, project controls or a related discipline.
- Demonstrated experience leading document control functions across large or complex projects.
- Previous experience leading and developing document control teams.
- Advanced knowledge of electronic document management systems.
- Strong understanding of information governance, document control processes and compliance requirements.
- Experience managing document control resources across multiple projects or workstreams.
- Strong stakeholder and client management skills.
- Excellent communication, organisational and problem-solving abilities.
- A proactive approach to process improvement and operational excellence.
Desirable
- Formal qualifications in information management, records management, document control or a related discipline.
- Experience managing document control at a multi-project or program level.
- Experience implementing or improving enterprise document management systems.
- Experience within engineering, construction, infrastructure, resources or other project-based environments.
What You Will Bring
- Strong leadership and people management capability.
- Strategic and commercial thinking.
- Excellent attention to detail and organisational skills.
- The ability to influence stakeholders and drive consistent ways of working.
- A continuous improvement mindset.
- The ability to manage competing priorities across multiple projects.
- A strong commitment to quality, compliance and information governance.
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