Jacky Weideman

I have been in the property management and facilities management role for 10 years, gaining vast experience in the industry. I am hard working and driven in my role and prefer to get the job done. Hands on individual that is great when it comes to dealing with my clients always going above and beyond the call of duty.

I thrive to do more than what is expected of me in my role. Concepts are grasped quickly and duties are performed diligently. With a true passion for learning and the property industry, I believe I would make a suitable candidate in a similar role.

Executive Assistant

• General telephonic and e-mail - Diary and appointment management on behalf of the Director. - CIPC registrations for Directors (HOMEOWNERS ASSOCIATION) - Attending to the servicing of company vehicles - Annual license renewals of company vehicles - Purchasing of monthly office consumables - Attendance of meetings (Annual General Meetings, Special General Meetings, reconvened meetings, Trustee Meetings as well as new building presentations) - Minutes of all meetings held within a 24-hour time period - Legal handover of accounts - Raising of levies (monthly) - Raising water and electricity (monthly) - Capturing of water and electricity readings (monthly) - Issuing of warning letters and fines imposed where needed. - New building take-on (levy roll, creation of accounts on property management software, take on balances) - Insurance claims submissions and general follow ups, as well as allocation of funds paid out by the insurer. - Clearance figures and clearance certificate upon notice of sale by the transferring attorney. - Liaising with Attorneys with regards to accounts in arrears. - Levy account payment allocations as well as miscellaneous payments. - Obtaining building municipal accounts and attending to the payments thereof (ensuring accounts are paid on or before the 7th of each month) - Lodging queries with regards to any discrepancies on the buildings accounts and following up thereof. - Monthly reports for 30+ buildings and uploading to the relevant platforms which are easily accessible to Trustees and Directors of various schemes. - Updating and maintaining of intercom system with residents' details. - Arranging of annual heatpump, fire equipment servicing, etc. - Drafting of company notices as well as building notices and the distribution thereof. - Preparation of all meeting documentation, AGM notice (in terms of the ACT and its requirements, ensuring relevant time frames for any meeting held as well as the necessary agendas and forms with the packs). - Assisting with maintenance queries ensuring maintenance is attended to upon approval received from the Trustees/Directors. - Preparation of annual building audits ensuring all financial records and required documentation are prepared and submitted to the appointed auditors of each scheme. - Maintaining a positive and long-lasting relationship with all clients - Management of staff, giving instructions, maintaining all leave. - Training of new staff appointed within the company - Assistance with the management of new developments. - Providing guidance to owners and Trustees on the relevant Acts. - Preparation of annual budgets.

Estate Manager

• Weekly site inspections. - Weekly reports - maintenance, warnings letters issued, correspondence, security OB entries and follow ups, etc. - Arranging of maintenance work required on common area as well as individual sections. - Attending Trustee meetings and AGMs as well as drafting the minutes thereof. - Overseeing security and gardening services - Access control management and vetting of new occupants within a scheme - Ensuring new residents are added on biometrics and intercom systems for ease of access - Tenant audits and maintain records ensuring they are up to date - General daily queries both telephonic and electronic - Ensuring fire equipment is maintained and serviced when required - Purchasing of monthly consumables for each building - Monthly invoicing - raising of rental fees on tenant's accounts and allocation of their payments as and when received. - Billing interest on accounts in arrears of 2 or more months - Letters of demand sent to tenants whose accounts are in arrears - Capturing of payments and non-payments on TPN (credit bureau) - Blacklisting on Credit Bureau through TPN, should tenants fail to make payments - Drafting of agreements in respect of mandates, lease agreements, Service Level Agreements, and Agreements of Debt etc. - recovering of debt collection fees from tenants where action has been taken. - Monthly Management reporting - Enforcing the schemes prescribed conduct rules - Drafting of access control procedures - Drafting of gardening and cleaning schedules to each scheme's unique requirements - Remote programming on-site and with the relevant software - Drafting and distribution of circulars as and when required by the Trustees or managing agent. - Drafting of quarterly newsletters - Dealing with various maintenance suppliers - Obtaining quotes for Trustees approval - Electricity and water readings - Logging of electrical and water faults to City Council and notifying the relevant parties thereof. - Attending presentations to obtain new buildings. - Assisting auditors on Annual Financial Statements and documentation required in form of, income and expenses reporting, trial balances, etc.