Warehouse Manager - Freedom Stationery
(2018-04)
Warehouse Manager responsible for overview of entire warehouse operations from inbound, production, HR, outbound. Primary focus on inventory management responsibilities.
- Organizing, planning and coordinating all inventory management activities
- Ensure that both goods inward and distribution departments are well organized and adequately resourced to sufficiently support production and the goals of the business
- Ensure incoming product is processed and managed appropriately according to company procedure
- Ensure materials are ready and available for production as and when required
- Ensure that any materials that are late or holding up production for whatever reason are chased and followed up until received
- Ensure sub-contract processes are received back and that suppliers are chased if late
- Ensure that finished product is well packaged, labelled and delivered according to the agreed delivery date
- Ensuring that all manufacturing and inventory systems / processes run efficiently and effectively
- Managing the Inventory function / stock control department to ensure product is receipted, located, stored and transferred correctly and that the company's stock inventory is accurate
- Ensuring that jobs are manufactured correctly, cost effectively and delivered on time in accordance to customer build specification and quality requirements
- Communicating with all the relevant people / departments and coordinating all relevant in outs (people, plant and processes) to ensure production output and on time delivery targets are achieved
- Planning, scheduling and reviewing workload to ensure production output and on time delivery targets are achieved cost effectively
- Carry out regular Stock – Takes and Cycle Counts as control for Inventory Management
- Develop the company's inventory management strategy with the aim of controlling costs within budgetary limits, generating savings, rationalising inventory and maximizing available working capital
- Managing and maintain the company's material and stocked product inventory including stock profiles and stock locations
- Manage and control perpetual inventory stock counting / inventory accuracy checks
- Minimise overstocks and removal of obsolete / redundant products to maximise availability of working capital
- Ensure that goods inward / stock control department is well organised and controlled to sufficiently support production and the goals of the business
- Ensure incoming product is receipted and managed appropriately according to company procedure
- Provide routine management information on inventory performance
- Implement improvement processes and systems to reduce inventory, minimise costs and maximize working capital
- Be responsible for managing and running planned stock takes
- Perform cycle stock checks
- Ensure integrity and accuracy of the stock management system
- Produce daily reports to ensure key critical areas of the stock system are controlled and any discrepancies addressed and resolved
- Manage control measures to ensure mistakes, inaccuracies and discrepancies are highlighted, addressed and resolved
Warehouse Manager - Luxurycosmetics SA PTY Ltd
(2008-08 - 2018-04)
Warehouse Manager handling invoicing, customer management, logistics coordination, and warehouse operations. Responsible for material handling, storage, dispatching, and fleet management.
- Invoicing and emailing of all Tax Invoices to customers
- Generating of Commercial Invoices for clearing of trucks delivering over the SA border
- Generating of Pro Forma Invoices for CIA (Customer in Advance) Customers for Pre-payment
- Following up with clearing agents for clearing documents sent the day before to avoid standing time (Also ensuring all info is cleared correctly.)
- Updating of customer debtor accounts for all new orders placed, invoiced and outstanding- due for payment
- Procurement of stock at various suppliers
- Generating of orders on portal for all CIA customers/ Our own trucks and updating all the necessary spread sheets
- Updating and distribution of customer upliftment schedules
- Updating of stock
- Advising staff of what POD's to follow up on for invoicing, 12-24 hours after delivery
- Logistics management- Constantly liaising with transporters for updates on trucks to ensure smooth delivery and no delays/ hiccups to customers/ clients
- Customer Updates- informing customers/ clients the whereabouts of their deliveries
- Customer Service/Queries- Ensuring all customers are assisted in a professional manner and ensuring they receive great service at all times
- Weekly cross-cast checks for all debtor accounts to ensure their accounts are all up to date
- Achieves warehouse operations operational objectives by contributing warehouse operations information and recommendations to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards; resolving problems; completing audits; identifying trends
- Meets warehouse operations financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
- Develops warehouse operations systems by determining product handling and storage requirements; developing, implementing, enforcing, and evaluating policies and procedures; developing processes for receiving product, equipment utilization, inventory management, and shipping
- Develops warehouse design by planning layout, product flow, and product handling systems; evaluating and recommending new equipment
- Develops warehouse operations system improvements by analyzing process work flow, manning and space requirements, and equipment layout; implementing changes
- To ensure the plant and equipment is implemented and maintained in accordance with Engineering Standards, local and statutory legislation, ISO Systems and Health and Safety legislation
- Responsible for Material handling, storage and dispatching
