Aankoopassistent(e)

Overview

We are searching for an ASSISTANT PURCHASE OFFICER to support different projects for a client in the energy sector in the region of Brussels.

This job is situated in the office in Brussels (2x/week) and remotely.

Responsibilities To support the purchase department, the client is requesting a service for operational support.

The service will be responsible/managing the following service expectations:

• Administrative service within the purchasing department.
• Strict follow-up of the purchasing process and the creation of purchase orders within the deadline
• Support the internal customer & suppliers regarding the purchase orders on SAP and the Ariba network
• Creation/modification/adaptation of purchase orders in SAP in different purchasing groups.
• Creation and follow-up of contracts in SAP

Monitoring of functional mailboxes

• Process optimization and collaboration with Excellence team.

Scope related to project support:

• Support the Project Manager in the day-to-day coordination and follow-up of project activities.
• Monitor project progress, track action items, and ensure deadlines are met.
• Prepare and deliver project demonstrations (demos) to stakeholders and end users.
• Develop, maintain, and support training materials and user documentation.
• Collaborate closely with colleagues based in Berlin to ensure smooth project execution and alignment.
• Act as a point of contact for users and stakeholders, answering project-related questions and providing guidance.
• Draft and send project communications, including updates, announcements, reminders, and follow-up emails.

Qualifications

Required expertise

• Good practice of SAP MM and Microsoft applications
• Knowledge of SAP Ariba is a plus
• Good analytic, organizational competences
• Ability to establish a good relationship with internal customers
• Be proactive and communicate with ease
• Knowledge of the purchasing process is essential
• Team player and willing to assist other team members when necessary
• Autonomous, willingness to learn
• Identify improvement topics in daily business and transform them (together with Process owner) in a business case.
• Bachelor's degree in a technical and/or administrative field or equivalent experience.

Languages

• Fluent in English (speaking and writing) is mandatory
• Fluent in at least one: French/Flemisch

Why PM Group?

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