Personal assistant/ Project lead

Company Description SAPI EOOD (Agricultural Market Information System) is a public-state company established in 1994 as part of the European AMIS project under the FAR program. The organization focuses on collecting, processing, analyzing, and providing market price information across the food supply chain. Operating under the auspices of the Ministry of Agriculture and Food, SAPI supports State Procurement by delivering reliable market data.

A core mission of SAPI is to provide objective information and prevent the influence of private groups and interests in price formation. As an independent public institution, SAPI is recognized in Bulgaria for its role in ensuring transparent and accurate agricultural market information.

Role Description The Personal Assistant / Project Lead is a full-time, on-site role based in Sofia. This position supports senior leadership through calendar management, meeting coordination, travel arrangements, and preparation of reports and documentation. The role involves organizing and tracking project activities, coordinating with internal teams and external partners, and ensuring timely completion of project tasks and deliverables.

The Personal

Assistant / Project Lead will help structure workflows, maintain project records, and assist with presentations and communication materials. The person in this role is expected to manage priorities, handle confidential information with discretion, and ensure seamless day-to-day administrative and project support.

Qualifications

• Strong organizational and time-management skills, including the ability to handle multiple tasks and deadlines.
• Excellent written and verbal communication skills in English; proficiency in Bulgarian is highly beneficial.
• Experience in administrative support, executive assistance, or office management.
• Basic project coordination or project management experience, including planning, tracking, and reporting.
• Proficiency with productivity tools (e.g., Microsoft Office or similar suites, email, calendar, and online collaboration tools).
• High level of professionalism, integrity, and discretion when handling sensitive and confidential information.
• Strong interpersonal skills and the ability to collaborate effectively with diverse stakeholders.
• Relevant education such as a degree or diploma in business administration, management, economics, or a similar field; experience in public or agricultural sectors is an advantage.