Administrator: Equipment & Documentation - In-Line Contracting - Edmonton, AB, Canada
(2019-08)
- Invoice management and accuracy check, in Eclipse and Trakon software.
- Equipment ID setup, maintenance and tracking.
- Document creation, completion and control (hard & soft copies).
- Manual bill of landing and equipment tracking as needed.
- Equipment purchase and disposal management.
- Prorate & IFTA documentation and submission.
- Inspection planning and documentation.
- Review of equipment hour usage and maintenance schedule support.
- Regulatory compliance including Alberta Registries, Alberta Transportation, Alberta Construction Safety Association and Commercial Vehicle Safety Alliance.
- Complying with all company and work-site safety requirements Assign unit of measure for new parts and equipment.
Senior Document Control Specialist - PSNKazstroy – ICAT (Integrated Commissioning and Acceptance Team), Commissioning Project, Agip KCO – Refinery Plant Bolashak - Karabatan
(2010-12 - 2012-11)
- Coordinated with different departments within the ICAT team, ensured that documents are organized appropriately in the right location and accessible to all engineering services.
- Ensured that engineering work was completed within the deadlines and as per the drawings and revisions.
- Ensured same documentation and archiving policies across different departments of the organization.
- Ensured that documents are in the right location, categorized according to the type of document, provided guidance to junior document controller.
- Thorough verification and approving documents before filing. Liaising with internal and external engineering teams to ensure documents contain correct and up to date information and revisions.
- Improved the documentation referencing database by ensuring latest revisions were always referenced first.
- Packing the loop packages: P&ID check lists, loop diagrams, data sheets.
- Arranging the distribution of documents (technical queries, technical reports and drawings) to the engineers.
- Downloading of documents from ACS(Automated Completion System) and IMIS, extracting daily ACS report.
Document Controller - Technomare Kazhahstan (TMBK), NWKC Project (Offshore)
(2010-02 - 2010-12)
- Day to day issuing of engineering documents and technical reports.
- Arranging the distribution of documents to engineers.
- Issuing print and scanning requisitions for engineering drawings and revisions.
- Issue of documents to KBR (third party engineering firm) and Agip KCO through IMIS and Documentum.
- Troubleshooting engineering document classification issues.
- Interface with KBR Document Control.
- Maintaining Hard Copy records of all transmittals and issuing third party transmittals.
Document Controller - Punj Lloyd Kazakhstan, Kashagan Export Pipeline, AgipKCO
(2009-02 - 2010-02)
- Maintained document management systems: EDMS.
- Processed incoming and outgoing design submittals and revisions of engineering drawings.
- Prepared tracking reports.
- Ensured policy and procedures manuals are up to date.
- Downloading of drawings and project procedures from/to IMIS.
- Loading of procedures into IMIS for client approval (Agip office in London).
- Preparation and distribution of documents for required discipline Archive Page.
- Preparing of Weekly Status Report.
- Providing translation of as-built schemes and drawings.
- Preparing and control of procurement documents, working with database, preparing of invoices if required.
- Preparation of work schedule.
Administrative Officer - Saipem (Chinarevskoe Oil and Gas) Field Drilling Project
(2008-10 - 2009-02)
- Developed and maintained a filling system for documents and engineering drawings.
- Arranging meetings and ensuring that the meeting schedule and calendar are updated.
- Prepare personnel expenses sheets for business travel.
- Review and monitor payment of miscellaneous invoices.
- Routinely deal with confidential correspondence, project and action items.
- Maintain documentation an all administrative issues, keep time sheets, and prepare order forms, employment contracts, and other personnel forms and record requested.
- Interpret conversation and translate documents from Russian into English and vice versa.
- Coordinate with the travel department for business trips and leave requirements. Ensure tickets, hotels and travel arrangements are arranged on time.
- Prepare of gate pass for company vehicles to oilfield.
Translator
(2007-11 - 2008-01)
- Provided oral interpretation of safety meetings, technical documentation and procedures, office memos, correspondence between the department employees.
- Created and updated complex schemes, tables, spreadsheets, and organizational charts.
- Provided assistance to the department Supervisor, including organizational topics.
- Prepared and translated official & internal letters, faxes and transmittal documents.
- Translated conversations with the field staff regarding work procedures such as laying of pipelines, welding operation, safely working with cranes, insulation work & others.
Internship - CCC Company, Human Recourses Department
(2005-06 - 2005-08)
- Dealt with administrative issues such as obtaining of Visas, registration of expatriate personnel in Kazakhstan.
- Prepared and translated official & internal letters, faxes and transmittal documents.
