Bhavana Saijan

Project Estimator - Sound Concepts - Winnipeg

(2025-07 - 2026-07)

Prepared detailed quantity takeoffs and project estimates for cross border ICI projects valued up to $5M across US and Canada.
Prepared shop and installation drawings in AutoCAD to proceed to production.
Facilitated client review meetings to align on project scope, clarify exclusions and key deliverables.
Enabled effective project implementation by overseeing budget allocations and providing cost evaluation reports.
Negotiated competitive pricing from subcontractors via RFQs to enhance profit margins and produce uniquely positioned proposals increasing the profit margin by 3%-5%.
Reviewed specs, drawings, and addendums, collaborating with regional reps to define scope and material requirements.
Eliminated discrepancies by issuing RFIs to mitigate project risks.
Assembled project turnover packages and project handoffs of awarded bids to drafting and ensured scope realignment prior to moving the project into production.
Updated estimating and pricing databases against current market fluctuations to reduce budget overruns and to keep bids competitive.
Optimized the complete tendering process to final submission, ensuring full compliance by managing standard CCDC contract documents, project bonding, and required tender deposits under strict timelines.

Program Assistant - Keewatin Air - Winnipeg

(2024-01 - 2025-07)

Audited high-volume operational and departmental data to resolve discrepancies and maintain strict accuracy for government compliance reports.
Directed official department correspondence and coordinated daily documentation across cross-functional teams.
Executed regular data validation checks to ensure database consistency and error-free record management.

Mechanical Estimator - Temperature Control Solutions - Scarborough

(2023-05 - 2023-11)

Sourced commercial HVAC bidding opportunities by proactively monitoring 5+ bidding platforms daily.
Procured parts and materials to ensure that the field team has access to required inventory.
Compiled and submitted proposals by gathering cost breakdowns, technical specifications, legal and compliance documents for 3-5 concurrent commercial bids simultaneously.
Developed and delivered detailed cost breakdown and proposals to clients, ensuring clarity and consistency with project scopes.
Attended pre-bid meetings to evaluate site conditions, take site measurements and assess potential constraints prior to bidding.
Issued work orders for the field crews, managing resource allocations, scheduling and deadlines to ensure timely delivery.
Coordinated with engineers, architects and other project stakeholders to facilitate smooth project delivery.
Maintained and updated the company database of 80+ vendors and subcontractors for strategic sourcing.

Construction Project Coordinator (Internship) - Hosna Consultants - Markham

(2022-05 - 2022-09)

Responded to Contractor RFIs, issued SIs, performed submittal reviews, and maintained up-to-date project records.
Managed cost control by tracking costs against project budget, identifying discrepancies and adopting cost mitigation strategies.
Prepared permit and completion drawings in AutoCAD to be submitted to the local municipal authorities for approval.
Acted as the prime contact to the General Contractor during construction phase until completion.
Handled job costing, cost tracking for change orders and assisted with budget estimates.
Worked with the team through the preparation of contract documents.
Recommended possible economic material alternatives to clients to enhance value engineering initiatives for interior finishes and exterior glazing systems.
Created and modified permit and completion drawings according to the changes in a project.
Established and maintained effective and professional liaisons with clients and authorities having jurisdiction.
Evaluated supplier strengths and material costs market fluctuations to predict and mitigate risks in material shortage.

Construction Coordinator - Colourville - Kerala

(2019-08 - 2020-10)

Supervised project tasks to ensure that project is constructed in compliance with design specifications and standards as per building codes.
Regular interaction with clients to understand their requirements and effectively represent those in the project as per design details given.
Prepared weekly project status reports for stakeholders tracking project progress and budget metrics.
Conducted site visits to ensure adherence with quality and safety standards.
Updated baseline schedules to reflect realtime site conditions.
Assisted Project manager and other team members by clearly communicating project needs and providing adequate technical support.

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