Doris Villalobos

Detail-oriented and proactive Administrative & Management Assistant with extensive experience supporting senior executives in fast-paced environments. Adept at managing calendars, coordinating meetings, invoicing, and accurately tracking budgets. Skilled in Microsoft Office Suite (Excel, PowerPoint, Outlook) and financial management systems, ensuring seamless administrative operations.

A strong problem-solver with excellent organizational and communication skills, capable of liaising with internal and external stakeholders to drive efficiency and effectiveness. Fluent in English and Spanish.

PROFESSIONAL EXPERIENCE

Human Resources Coordinator 

AC Marriott Hotel | Veracruz, Mexico,

(2024 – 2024)

• Managed executive scheduling, travel coordination, and calendar administration for leadership teams.
• Oversaw budget tracking, invoice processing, and financial requisitions to maintain accuracy and compliance.
• Led full-cycle recruitment, onboarding, and training processes, aligning with corporate policies.
• Coordinated internal staff meetings, logistics, and documentation, optimizing operational workflows.

Degree Program Administration Manager

European Business Institute of Luxembourg | Online Campus, Luxembourg (2022 – 2023)

• Provided high-level administrative support, including scheduling, invoicing, and document preparation.
• Managed departmental budgets, monitored expenditures, and ensured compliance with financial protocols.
• Designed and edited PowerPoint presentations for senior leadership, ensuring professional quality.
• Oversaw examination coordination, ensuring secure and compliant testing procedures.

Program Coordinator & Administrative Assistant 

European Business Institute of Luxembourg | Online Campus, Luxembourg (2020 – 2022)

• Scheduled and managed meetings, prepared agendas, and coordinated event logistics.
• Processed financial transactions, invoices, and expense reports with precision.
• Maintained confidential records, handled IT assistance requests, and managed training registrations.
• Acted as a liaison between leadership teams, faculty, and external stakeholders.

EDUCATION & CERTIFICATIONS

`Bachelor’s Degree in Communication | Universidad Mexicana, Veracruz, Mexico (2007)

CERTIFICATES

Curriculum Design, CRM & Gender Equality | European Business University of Luxembourg (2023)

Foundations of Project Management | Google, Coursera (2024)

Hospitality & Diversity Training | Queer Destinations (2024)

COURSES

Human Resources Management, Financial Accounting, Recruitment & Selection | George Brown College, Toronto (2019)