Project Accountant - CANA Construction – CANA Group of Companies - 5720 4 St SE #100, Calgary
(2023-01 - 2026-06)
- Assist the Project Manager and the Director in the management of project costing which includes contract documentation controls, change orders, accounts payable, accounts receivable and required documents such as bonds, Statutory Declaration, WCB Clearance, perform land title search and gathering documents for holdback release.
- Reviews prime contract and project set-up; review contract item, phase code, cost type, bill rates, and project coding in Viewpoint Vista; re-import budget in Procore system; sync prime contract change orders and commitment change orders.
- Review subcontract invoices approval status in GC Pay system; timely export subcontract invoices, reconcile and complete posting on projects; administer subcontract schedule of value, change orders.
- Prepare monthly progress claim billing for time & material and lump sum projects, submit invoices to construction manager for review and approval; perform job cost adjustments and finalize billing; compiling Backup, STAT DEC, WCB, for invoice submission to consultant and project owner.
- Monitor receivables, prompt payment requirement, and pay-when-paid terms; follow-up on outstanding invoices; oversee subcontractor payment controls, and compliance documentation; prepare project annual holdback claim to owner, track holdback release to subtrades.
- Partner with Accounts Payable on job cost processing; review project status, capture recoverable costs, assist in gathering data for month-end project accruals; assist controller with updating cash forecast.
- Assisting in preparation for annual financial audit & billing audits; coordinate the closing of projects in the accounting system. Respond to client inquiries and subcontractor inquires.
Project Billing and Accounts Payable Coordinator - Summit Liability Solutions - 430, 7220 Fish Street SE Calgary
(2020-01 - 2023-01)
Responsible for Accounts Payable processing for AUS, SDS, Summit entity. Manage accounts receivable billing for AUS, SDS entity.
- Manage accounts payable inboxes; receiving and routing supplier, material, overhead invoices in BST system; review and ensure billing name, address, tax is accurate on invoices; match invoices to POs, code invoices on projects and overhead accounts; submit invoices for approval.
- Review & track invoices status in system, ensure manager is informed on pending approval invoices; post approved invoices, prepare payable batch report, ensure vendor payment terms are met; set-up EFT, wire, cheque payment run.
- Manage employee expenses, review expenses receipts & coding accuracy, post approved expenses; educate employees on accurate data entry and compliance; reconcile credit card statement and post entries; reconcile assigned bank statement and post entries.
- Reconcile vendor statements, follow up on outstanding invoices, investigate discrepancies; respond to inquiries from vendor, purchasing and project team; assisting month-end accrual closing procedures; perform vendor accounts update & maintenance.
- Review client's contract and bill rates schedule; set-up project in accounting system, timely perform project update & maintenance; monitor job tickets approval status, invoicing approved tickets in Field Cap system.
- Draft pre-bill in BST system; review and ensure bill rates, labors hours, expenses, 3rd party expenses accuracy on prebills; submit prebills to PM for approval; review and make changes on prebills per PM's instruction, generate final invoices and attach to proper backup; submit invoices on client's invoicing portals.
- Perform labour hours & expenses transfer; follow up on disputed invoices, proactively approach project team to discuss & resolve incorrect bill rates issue, job coding issue; work closely with PM/coordinator for prebill reports not being returned in a timely fashion.
- Tracking project billing status (revenue, cost, margin), update budget; update revenue tracking sheet for senior management; review WIP, clear out non-billable items, assist with month-end revenue accrual procedure, and ensure all prebills are cleared by month end deadline.
Accounting Analyst - Hull Services - 2266 Woodpark Avenue SW Calgary
(2016-01 - 2020-01)
Responsible for accounts receivable functions.
- Collect billing documents, review clients' expenses coding, approval, ensure client information accurate, generate invoices with agency compliance, record revenue in Great Plain system.
- Review new contracts & budget received from Children's Services; set-up billing procedures, prepare fee for service forecast, updating report for management review.
- Review AR aged balance, reconcile clients' accounts, follow up outstanding invoices on overdue accounts; investigate unbilled expenses, work with program individual to process expenses write-off.
- Assist processing vendor invoices and employee expenses; match and post invoices with POs, ensure coding accuracy, investigate discrepancies items and follow up with procurement individuals; reconcile inventory; respond inquiries to external and internal personal; vendor & client accounts maintenance.
- Reconcile bank accounts, prepare entries for bank activity (services charge, transfer, deposits); reconcile credit card statements, petty cash accounts, and suspense accounts.
- Assisting in month end and close, prepare journal entries; assist with quarterly GST return; perform year-end balance sheet account reconciliation including accounts receivable, accounts payable, expense analysis; support with year-end audit.
Accounting Coordinator - Golder Associates Ltd. - 102, 2535 - 3rd Avenue SE, Calgary
(2010-01 - 2014-01)
Manage Corporate Services division accounting responsibilities.
- Review overhead and project chargeable invoices, code and submit invoices for approval; enter and post invoices in BST system; receiving and processing cheque requisitions, employee advances, travel compensation, identify approval, proceed with payments.
- Manage employee expenses; review receipts & coding accuracy, identify approval and post for payment; reconcile corporate credit cards; review approval, ensure transactions are charged to correct project / overhead accounts.
- Manage group timesheets; ensure employee time charged to appropriate codes, communicate with group manager to revise incorrect time posting, perform time transfer; reconcile bank statements, record expense items noted on bank statement, investigate discrepancies.
- Prepare journal entries for relocating costs to various groups and projects; reconcile vendor statements, follow up on outstanding item.
