Idowu Popoola

10+ years of progressive experience providing executive administrative support, business coordination, stakeholder engagement, records management, and operational support within public sector and professional environments. Experienced in supporting senior leaders and executive teams through calendar management, meeting coordination, preparation of briefing materials, correspondence management, and administrative workflow oversight. Skilled in coordinating confidential documentation, reports, operating plans, status updates, and business support activities while ensuring compliance with organizational policies and procedures.

Strong bilingual communicator (English/French) with proven ability to build diplomatic relationships, manage sensitive inquiries, and collaborate effectively with internal and external stakeholders. Demonstrated ability to support budget tracking, purchasing processes, reporting activities, process improvements, and cross-functional initiatives that improve operational efficiency. Highly organized professional with expertise in Microsoft Office Suite, SharePoint, records management systems, and administrative tools, recognized for attention to detail, discretion, and ability to manage competing priorities.

Executive assistant at Government of Manitoba, Municipal Board (2022-06 – Present)

• Provide executive administrative and operational support to board leadership by coordinating schedules, meetings, correspondence, documentation, and daily administrative priorities.
• Prepare meeting agendas, briefing materials, reports, minutes, and supporting documentation to ensure leadership is informed and prepared for strategic discussions.
• Coordinate high-volume administrative workflows involving board members, legal representatives, municipalities, applicants, and public stakeholders while maintaining professionalism and confidentiality.
• Manage and track over 200 case files annually, ensuring documentation accuracy, completeness, compliance, and timely progression through established processes.
• Support business reporting activities by gathering information, preparing status updates, monitoring deadlines, and following up with stakeholders to ensure deliverables are completed.
• Handle confidential correspondence, records, and sensitive information in accordance with government policies, privacy requirements, and information management standards.
• Assist with administrative processes including purchase requisitions, document approvals, signature routing, and coordination of required forms and records.
• Maintain executive calendars, coordinate meetings, and manage competing priorities to support leadership effectiveness and operational objectives.
• Build strong working relationships with internal teams, legal stakeholders, municipalities, and external partners by providing timely communication and effective issue resolution.

Membership & Administrative Coordinator at France-Nigeria Chamber of Commerce and Industry (2016-06 – 2022-05)

• Provided executive administrative support to organizational leadership through calendar coordination, meeting scheduling, correspondence management, and operational assistance.
• Coordinated executive and stakeholder meetings by preparing agendas, presentation materials, meeting notes, and follow-up actions to support organizational priorities.
• Managed membership databases, administrative records, and documentation processes while ensuring accuracy, confidentiality, and timely updates.
• Prepared reports, presentations, correspondence, and operational documents to support leadership decision-making and business planning activities.
• Served as a primary contact for corporate members, executives, and external partners, resolving inquiries and maintaining strong professional relationships.
• Supported event planning and business engagements involving executives, industry partners, and stakeholders by coordinating logistics, communications, and administrative requirements.
• Monitored action items, deadlines, and deliverables while coordinating follow-ups with internal and external stakeholders to ensure timely completion.
• Maintained confidential contracts, organizational records, and administrative files in alignment with established procedures and document management practices.
• Assisted with financial administration activities including tracking expenses, supporting purchasing processes, and maintaining accurate administrative records.

Test d'Évaluation de Français pour le Canada (TEF Canada) – France Éducation Internationale

Postgraduate Certificate in Digital Transformation – University of Winnipeg

Bachelor of Arts in French – University of Abomey-Calavi