Jyoti

Highly detail-oriented Executive Administrative Professional with experience over a decade supporting senior leadership in fast-paced, document-intensive environments. Expertise includes complex calendar management, meeting coordination, correspondence and report preparation, records management, and front-office support. Recognized for discretion, accuracy, and strong follow-through when handling confidential information and competing priorities.

Advanced proficiency in Microsoft Word, Excel, and Outlook.

Private Secretary (Executive Administrative Support) - Integrated HQ – Ministry of Defence (Navy), Government of India

(2021-01 - 2024-01)

• Prepared and processed high volumes of administrative forms and official correspondence with strong attention to accuracy.
• Managed secure file storage and retrieval processes for active and closed records, ensuring audit readiness.
• Acted as a primary administrative point of contact for senior leadership; managed calendars, coordinated meetings, and supported briefing preparation.
• Triaged incoming communications and requests, prioritized responses, and ensured timely follow-up, redirection, or escalation.
• Liaised with internal departments to ensure timely information flow and issue resolution.

Personal Assistant (Administrative & Executive Support) - Integrated HQ – Ministry of Defence (Air), Government of India

(2013-07 - 2020-12)

• Opened, categorized, and routed new files and correspondence to appropriate stakeholders.
• Prepared daily schedules/engagement plans and coordinated administrative workflows for senior officials.
• Coordinated meetings and administrative logistics (scheduling, invitations, room readiness, and document circulation) and tracked action items to closure.
• Prepared standardized correspondence and reports ensuring accuracy and consistency.
• Managed sensitive inbound/outbound correspondence and maintained structured document tracking.

Stenographer (Administrative Support) - Ministry of Health & Family Welfare, Government of India

(2009-04 - 2013-07)

• Prepared and formatted high-volume correspondence, notes, and time-sensitive documents for Ministers and senior executives with strict confidentiality.
• Recorded meeting notes and produced accurate written summaries to support decision-making and follow-up.
• Maintained organized filing systems for ministerial records.

Store Assistant (Procurement & Records Administration) - Institute of Nuclear Medicine & Allied Sciences, Government of India

(2007-01 - 2009-03)

• Maintained procurement, inventory, and financial records in compliance with audit requirements.
• Supported documentation related to payments and vendor records.

Volunteer - Sri Sathya Sai Centre - Mississauga, ON

(2024-02)

• Supported meal preparation/packing and distribution at local homeless shelters.
• Supported Centre upkeep activities, including cleaning and organizing shared spaces.

Post Graduate Diploma - Business Administration (HR) - Symbiosis Centre for Distance Learning (2007-07)

Diploma - Modern Office Practice (English) - Board of Technical Education, India (2004-06)

Bachelor's degree - Bachelor of Commerce (B.Com) - University of Delhi (2004-07)