Kim Mancini

Detail-oriented and highly organized bilingual professional with extensive experience in operations, project coordination, executive support, facilities management, and cross-functional collaboration. Proven ability to coordinate teams, manage competing priorities, streamline workflows, and support organizational objectives in fast-paced environments. Skilled in stakeholder communication, committee coordination, process improvement, budget administration, vendor management, and operational planning.

Recognized for strong leadership, problem-solving abilities, and delivering efficient, high-quality administrative and coordination support. Fluent in English and French.

Facilities Manager, Project Management Office, Administrative Services at McKesson Canada (2022-01 – Present)

• Supervise and support a team of 5 employees, ensuring efficient daily operations and high service standards.
• Coordinate building operations, facilities management, workplace services, and administrative functions.
• Manage all aspects of the iOffice system, including reservations, visitor management, and mail services.
• Monitor departmental budgets, code invoices, track expenses, and support financial reporting activities.
• Prepare internal communications, reports, presentations, and operational documentation for leadership teams.
• Develop and deliver onboarding and training materials related to workplace procedures, safety, and operational guidelines.
• Coordinate cross-functional initiatives and provide operational support to senior leadership.
• Organize meetings, prepare agendas, track action items, and ensure timely follow-up on deliverables.
• Liaise with vendors, internal departments, and external stakeholders to support operational and business objectives.
• Coordinate travel logistics, accommodations, and scheduling for leadership teams.
• Support continuous improvement initiatives by reviewing and enhancing operational workflows and processes.
• Perform a wide range of administrative and project coordination duties, including reporting, budgeting, expense management, and procurement support.

Senior Executive Assistant & IT Specialist at McKesson Canada (2013-01 – 2022-12)

• Coordinated daily administrative operations and supervised Administrative Assistants supporting senior leadership teams.
• Organized executive meetings, conferences, travel arrangements, agendas, presentations, and departmental activities.
• Supported committees by preparing meeting materials, documenting minutes, tracking action items, and ensuring timely follow-up.
• Assisted in departmental communications and employee engagement initiatives across multiple teams.
• Coordinated IT asset management activities, including procurement, inventory tracking, maintenance renewals, and reporting.
• Managed vendor relationships, reviewed contracts, negotiated consultant rates, and supported Master Service Agreements in collaboration with Legal teams.
• Processed and approved invoices while supporting budget monitoring and expense management activities.
• Contributed to process improvement and workflow optimization initiatives to enhance operational efficiency.
• Coordinated multiple projects and monitored timelines, deliverables, and change management activities.
• Maintained strong working relationships with executives, vendors, consultants, and cross-functional stakeholders.
• Supported executive travel coordination, scheduling, and expense reporting.

Senior Executive Assistant to the President and CEO/Coordinator at Dectron Internationale (2012-01 – 2013-12)

• Provided direct administrative and operational support to the President & CEO.
• Managed calendars, travel arrangements, meetings, events, and executive correspondence.
• Coordinated internal and external communications and monitored priority projects and files.
• Supported leadership meetings by preparing documentation, maintaining records, and coordinating follow-up activities.
• Assisted with property management operations for commercial and residential real estate properties.
• Maintained strong relationships with tenants, vendors, and business stakeholders.

– Concordia University

DEC in Social Sciences – Vanier College