Lisa Chen-Walker

To utilize the skills, knowledge and experience I have acquired in a new and challenging role and also work in a dynamic work environment where there is room for growth and enhancement. Superior analytical and organization skills. Outstanding interpersonal skills, able to deal with people in a professional and courteous manner.

Adaptive learner. Organized and efficient at multi-tasking. Commissioner of Oaths. Eager to work in a challenging environment. Superior people skills and behave in a professional and courteous manner.

Experience preparing, processing and reviewing financial documentation. Excellent verbal and written communication skills. Elevated level of accuracy.

A/Strategic Advisor, Corporate Services, Strategic Management and Communications - Public Services and Procurement Canada

(2022-08)

Report to the Regional Manager

• Facilitate research and analysis of emerging issues of significance; develops options/recommendations, prepares summary reports and supporting documentation
• Provide advice and coordination of services to regional officials
• Represents the organization on internal and external working groups; consults with departmental officials on initiatives
• Develops, maintains, monitors and implements changes to tracking processes and reporting systems
• Contribute to the design, development and facilitation of sessions related to strengthening organizational competencies, business performance or strategic planning
• Provide advice and coordination services to regional officials related to the formulation, development and implementation of the following: Regional strategies and initiatives, Strategic plans, Semi-annual Regional Councils and Executive planning session, Regional Risk Management profiles, Business-line service delivery standards, Governance framework
• Assisted in the development, refinement and on-going monitoring and reporting of regional performance measurement frameworks and systems
• Lead the identification of and direct the integration of strategic and/or operational information needs through the Strategic Planning Committee (SPC)

Executive Assistant (substantive), Corporate Services, Strategic Management and Communications - Public Services and Procurement Canada

(2016-09)

• Ensure that unit core mandates are delivered and admin accountabilities are successfully completed.
• Manage RD, CSSMC inbox: flag urgent emails, forward / task emails to appropriate manager / staff, archive tasked / completed emails, 'task' RD as required for follow-up on key emails.
• Organize the RD, CSSMC personal calendar, schedule meetings/ appointments. Information available prior to all meetings and conference calls; appointments documented in calendar.
• Manage the BF system and action items in time to meet deadlines.
• Order supplies as required by using a Government of Canada acquisition card in compliance with policy.
• Reconcile acquisition card statement to invoices and submit reports within 1 week of receipt.
• Work with RMs and RD to ensure CSSMC SFT information and commitments are up to date and accurate through engagement with RMs and report any issues to the RD and Finance on a monthly basis. Ensure RMs have the necessary reports to monitor their financial data.
• Arrange travel accommodations, book flights/rental vehicles for the RD and RMs as required.
• Arrange registration related to training and prepare and submit related forms for RD.
• Ensure administrative staffing documents are created in support of the RD or RMs as required.
• Prepare and maintain files and organize data.
• Plan, arrange, and manage logistics including videoconferencing, teleconferencing and meeting facilities related to on and off-site CSSMC staff / managers meetings.
• Prepare agendas, notify participants, compile information for meetings, record action items, distribute/post minutes, file and follow up on action items for timely completion (i.e. CSSMC Managers meetings, CSSMC all staff meetings). Agendas received at least 1 day prior to meetings with relevant information, records of decision and action results documented and distributed within one week. Create and file all official records.
• Support and practice sound document management in accordance with departmental requirements.
• Facilitating the procurement of goods and services
• Provide support to mangers in relation to staffing and finance and daily operations
• Coordinating meetings, conferences, information sessions and/or events
• Experience in Sigma, preparing pre-requisitions, purchase orders, and reconciliation of invoices and acquisition card
• Preparing business reports using electronic spreadsheet
• Proficient in the use of Adobe Acrobat DC and Microsoft Software including Word and Excel

Project Leader, Business Management Accommodation Portfolio - Public Services and Procurement Canada

(2021-08 - 2021-12)

• Draft project requirements, planning and risk assessing
• Analyze policies, procedures, work activities and operational requirements
• Provide administrative, financial and human resources support relating to budget forecasts, expenditure reports and contracts
• Conduct research and fact finding activities
• Identify issues related to project mandate, conduct preliminary analysis and review relevant materials
• Coordinate working group meetings, organizes schedules and attend project meetings

A/ Strategic Management Advisor - Public Services and Procurement Canada

(2018-05 - 2018-09)

• Facilitate research and analysis of emerging issues of significance; develops options/recommendations, prepares summary reports and supporting documentation
• Provide advice and coordination of services to regional officials
• Represents the organization on internal and external working groups; consults with departmental officials on initiatives
• Develops, maintains, monitors and implements changes to tracking processes and reporting systems
• Contribute to the design, development and facilitation of sessions related to strengthening organizational competencies, business performance or strategic planning.
• Assist in the development, refinement and on-going monitoring and reporting of regional frameworks and systems

Legal Administrative Assistant - Public Prosecution Service of Canada

(2008-10 - 2016)

• Prepare, serve and file various court documents in criminal proceedings
• Research relevant case law for Book of Authorities, Application Records and counsel's arguments
• Open, organize and close major case files and manage file progress
• Create systematic procedures for client requests, travel, outstanding issues
• Diarize meetings, presentation deadlines, travel and any upcoming deadlines for projects
• Arrange travel for counsel and prepare all necessary paperwork for seminars and workshops
• Maintain organized easily accessible files and correspondence
• Provide advice and guidance on procedures and policies to staff
• Arrange travel and prepared expense reports
• Respond to inquiries from stakeholders, judiciary, counsel and colleagues
• Photocopy, scan and fax correspondence and various legal documents
• Exercise confidentiality when speaking with stakeholders

Legal Assistant - Department of Justice – Aboriginal Law Section

(2007-01 - 2008-10)

• Maintained and organized complex files
• Prepared Training and Development and administrative approval forms
• Ensured all new and existing files are in compliance in iCase as administrator
• Prepared iCase reports upon request from Director and Deputy Director
• Ran quarterly reports and provide "back up" for the Administrative Officer in the Aboriginal Law Section.
• Utilized Ringtail for scanning voluminous documents.

Senior Criminal Court Clerk - Ministry of the Attorney General

(2005-02 - 2021-05)

• Create and formulate monthly schedule for staff and ensure fairness in allocated shifts
• Prepare and distribute weekend court docket for Justice of the Peace and Court Staff
• Assist Justice of the Peace, Crown Prosecutor and Duty Counsel during court proceedings
• Prepare Criminal Information's and ensure accuracy on all legal documents
• Prepare Judicial Interim Releases, Warrants for Committals, Bench Warrants, Mental Health Assessments, reminder slips, remands for accused persons and interpreter requests
• Maintain order and professionalism in court

Litigation/Environmental Legal Administrative Assistant - Aird & Berlis LLP

(2004-04 - 2007-01)

• Assisted three lawyers practicing Environmental and Energy Law
• Maintained and organized files
• Prepare civil court documents adhering to the timelines imposed by the court and The Rules of Civil Procedure
• Arranged discoveries, mediations, and case conferences
• Drafted and prepare correspondence and reports
• Dicta typed and proofread lawyers' articles for publications

Insurance Defence Litigation Legal Assistant - Samis & Company – Barristers & Solicitors

(2003-09 - 2004-04)

• Prepared legal documents for civil litigation actions
• Reviewed personal injury medical reports
• Arranged medical assessments
• Dicta typed correspondence to opposing counsel and courts
• Organized files; update agendas; maintain tickler system
• Arranged discoveries, pre-trials and mediation

Legal Assistant/Paralegal - Mark Kerbel, Ralph Steinberg, Marie Abraham – Barristers

(1999-11 - 2003-08)

• Prepared, served and filed legal court documents
• Researched case law
• Transcribed KGB video statements, summarize witness statements
• Ordered disclosure; Track missing disclosure and order further disclosure
• Prepared correspondence to court, legal aid, clients and associates
• Attended court as agent for set date appearances

Night Court Clerk – Provincial Offences - City of Toronto – Court Services

(2000-08 - 2003-02)

• Prepared court Information's for parking offences and Highway Traffic Act violations
• Trained new hires on procedures