Project Information Management Specialist at Teck Resources (2011-06 – 2024-12)
Managed document control data strategy and implemented ECM systems across multiple offices.
- Helped to plan, implement and manage the PDG document control data strategy and roadmap for Teck Resources using SharePoint
- Managed a small team of document controllers while implementing a document control system at several Teck offices including VHO, Santiago and Calgary
- Involved in all strategic Calgary technology initiatives for the business unit concerning Enterprise Content Management
- Key stakeholder in the facilitation, analysis and design tasks required to develop the ECM architecture and to ensure that it is leveraged in Teck's everyday document delivery requirements
- Managed and conducted regular quality checks/audits on project data delivery in line with Teck's IT strategy and the ISO 1401 requirements which required personal training in Aconex and Hexagon
- Served as a primary member of the ECM review team and/or committees as well as chaired monthly meetings with key individuals across the organization
- Initially trained and managed the Santiago and Calgary document controllers as well as our outside consultants use of the system
- Responsible to the project manager as a project team member to ensure that project information and documents are managed effectively through the full information management lifecycle
Document Control Manager at Capstone Mining (2010-08 – 2011-06)
Established document control systems and procedures for mining project.
- Created an interim document control database and procedures until an ECM system had been established
- Coordinated the purchase of software and servers to establish a web based document control center
- Coordinated setup of the site offices
- Liaised with subcontractors in expediting drawings and related project and company information
- Assisted the Project Manager and other team members where applicable in the day to day duties of all document control needs
Development Administrator at Polygon Homes (2009-10 – 2010-08)
Managed development and building permit applications and project documentation.
- Assisted in the preparation and organization of Development and Building permit applications including locating and processing the appropriate forms, applications, fees, drawings and necessary submission documents
- Tracked and recovered all outstanding Letters of Credit and Municipal Deposits. Coordinated with Development and Construction Managers, Customer Service Managers, consultants and the appropriate Municipal authorities for the timely inspection, deficiency completion, approval and sign-off of outstanding project related securities
- Attended and issued Minutes of head office and site meetings
- Assisted with the collection of information for Due Diligence reports including drawings, historical data, municipal zoning info, related bylaws and policies
- Assisted with detailed coordination reviews of building permits and construction drawings
- Facilitated and drafted development bulletins. Obtaining costing, details, and sketches for review from the various groups
- Organized and compiled project unit plans onto laser fiche keeping current records of a unit plan library
- Prepared Consultant Request for fee Proposals (RFP's) and retaining letters
- Maintained Consultant fee schedule tracking report
- Maintained Project records (photos, reduced site plans, unit plans, sales office plans, amenity buildings etc)
Document Control Manager / SharePoint Administrator at SNC Lavalin (2005-10 – 2009-08)
Implemented document control databases and managed SharePoint administration for projects.
- Researched and implemented a document control database to satisfy project and contractual requirements
- Arranged and provided training on SharePoint for all members of the Document Control team, appropriate to their required duties
- Responsible for the overall quality of the work performed using SharePoint on the project
- Organized and directed day to day Document Control activities in house and on site in accordance with company procedures
- Responsible for establishing, writing and updating the project Document Control Plan and procedures as appropriate, while respecting existing company policies and procedures
- Updated the Document Control section of the Project Instructions as required
- Ensured effective utilization of Document Control staff, including providing support staff to site
- Supplied users and clients with the necessary documents to perform their job
- Monitored group effectiveness
- Ensured prompt and accurate discharge of duties
- Trained and aided subordinates
- Provided routine reporting to the Project Services Director as necessary
Document Control Manager for Millennium Line at Lafarge (1999-01 – 2005-09)
Coordinated document control and project management activities for Millennium Line infrastructure project.
- Coordinated and cooperated with requesting departments in identifying project requirements
- Developed scope of work for projects planned
- Coordinated the development of plans and cost estimates for projects
- Consulted with architects and/or engineers and clients
- Insured that consultation and coordination with requesting departments are provided in the issuance of work orders, scheduling of work and evaluation of the progress of work performed
- Monitored and prepared revisions of job costs
- Met with and interacted with officials and outside agencies and/or consultants for obtaining permits
- Involved in special projects or assignments such as the preparation of reports and surveys, in-depth investigations of specific problems and assisted in the preparation of annual reports
- Supervised lower level employees as required
- Performed other related duties as assigned
