Publications Officer / Formatter (Contract) - Defence Research and Development Canada
(2020-03)
Managing, formatting and editing scientific documents for publication (classified and unclassified).
- Coordinate the publishing process for various published reports with stakeholders and the Editorial Office, for communications products including, scientific reports, contract reports, scientific briefings and letters coordinating, editing, proofreading and quality assurance of communications products following the Canadian Style Guide standards.
- Coordinate and advise policies with authors, section heads, security officers, Chief Scientists, and information managers to ensure that the work is completed according to DRDC scientific publishing standards to share with stakeholders.
Data Management Specialist (Contract) - Canadian Department of National Defence (DND) / General Dynamics Mission Systems-Canada
(2016-05 - 2019-08)
Supported JIIFC Project Management Office for Joint Information and Intelligence Fusion Capability (JIIFC)
- Transforming documents into electronic format as required, and posting final documents to the project and customer web sites and/or network drives;
- Maintaining the project team network drives and project Sharepoint site as required;
- Performing data transfers between classified and unclassified customer networks, in conjunction with the customer security staff; and
- Creating, maintaining, and customizing multiple project information databases, which are consistent with relevant policies, procedures, and specialty manuals.
Project Coordinator (Contract) - Health Canada and Public Health Agency of Canada / Government of Canada
(2015-04 - 2016-04)
The Project Coordinator supported the Email Transformation Initiative for Informatics Services Management Division (IMSD) of Health Canada. IMSD uses Lotus Notes email and the Microsoft Office suite to create and maintain project documents (Word 2010, Excel 2010, PowerPoint 2010, and Visio 2010) and LAN shared drives. The project team uses online meeting tool WebEx and teleconference for its meetings as project members are located across the country.
The project coordinator resources are required to be highly familiar and experienced with the tools mentioned above to fulfil duties.
Administrative Officer - Cowater International Inc. - Ottawa, ON
(2013-07 - 2014-10)
- Works directly with headquarters and field staff (Project Director, Managers, Technical Specialists and administrative personnel) to ensure timely delivery of training and technical assistance;
- Provides support to field project activities including: identifying, sourcing and contracting Canadian, international and local expertise; preparing contracts; providing logistical management for field missions; and facilitating submission of progress and financial reports;
- Provides support to long-term field personnel (mobilization, demobilization, etc.);
- Organizes and arranges orientation for new long-term team members and short-term specialists in collaboration with the Project Director;
- Assists in the preparation of annual performance reports, semi-annual progress reports and financial reports; facilitates submission of all reports to CIDA and other agencies; and
- Assists in managing and coordinating proposal preparation including technical requirements, recruiting candidates, and research. Works directly with Project Managers and Technical Specialists on a regular basis to ensure quality proposals and reports.
Document Production and Support Services - SOMOS Consulting Ltd - Ottawa
(2013-04 - 2013-05)
2 month contract
- Create, format or update documents for Training Development working in: MS PowerPoint and Word;
- Maintain document control standards (version control and storage);
- Post documents in Lotus Notes; and
- Maintain accuracy and a high level of quality on all documents.
Data Coordinator - Thales - Ottawa
(2012-02 - 2012-11)
10 month contract
- Ensure that the data system established is used effectively for access to and retrieval of project data;
- Provide guidance to Project Administrator(s) in the tracking, recording, notifying and filing of incoming and outgoing physical and electronic correspondence;
- Assign document control numbers to all deliverable documents; and
- Maintain Data Management filing systems.
Proposal Document Specialist - DRS Technologies Canada Ltd.
(2011-04 - 2011-12)
9 month contract
- Create and/or Format large word processing documents, presentations, proposals and documentation (i.e. tables, charts, project plans, graphics etc.). Maintaining accurate and up to date information in both Sharepoint and Server environment.
- Coordinate administrative activities surrounding the proposal creation and tasks and solicits assistance from others as appropriate. Maintaining accurate and up to date information in both Sharepoint and Server environment.
- Ensure, as directed, that all deliverables incoming/outgoing meet predetermined timelines.
- Coordinate/plan document production and development of supporting material, ie., proposal covers, spines and various types of media in support of submission requirements.
- Access to private and confidential information requiring tact, sensitivity and discretion in all actions.
- Flexible to ensure business requirements are met.
- Team player who works effectively in cross-functional and dynamic team environments.
- Multiple deadlines require a high degree of commitment and dependability and may include working outside of normal business hours to achieve desired end results.
- Accuracy and high quality standards are expected on a consistent basis despite often tight turn around times.
- Initiative in improving processes and quality standards on a consistent basis.
Data Administrator - General Dynamics Canada
(1998-01 - 2010-09)
Supported Air/ Naval Systems: Data Administrator for HYDRA Project
- Ensuring on-time delivery of CDRL and SDRL, by:
- Creating and maintaining a CDRL / SDRL database to track documentation delivery requirements, and the status of all customer comments and subsequent revisions; and
- Gathering and organizing input from project staff to create engineering documents. Expediting and overseeing their assembly, formatting, and illustration. Reviewing for completeness. Maintaining document integrity and security. Updating documents as required.
- Transforming documents into electronic format as necessary, and posting final documents to the GD Canada web warehouse, project web sites, and customer web sites.
- Creating, maintaining, and customizing project information databases, which are consistent with relevant policies, procedures, and specialty manuals.
- Action item database;
- System problem reports database;
- Risk management database;
- Engineering change proposal database;
- Waivers and deviations database;
- Data accession database;
- Dynamic object-oriented requirement system (DOORS) database.
- Other Duties;
- Providing administrative support for project and program review meetings;
- Assisting the production of progress and status reports;
- Reviewing and improving related processes and procedures; and
- Modifying processes and procedures to reduce costs, improve effectiveness, and increase efficiency.
Secretary - General Dynamics Canada
(1994-05 - 1997-12)
Supported Maritime Systems: CANTASS, SIU, Hi-TASS and HYDRA
- Performs clerical responsibilities such as filing, distribution of mail, ordering office supplies, sending faxes, answering telephone calls (internal and customer related), preparing timesheets and receiving visitors to the office.
- Supports assigned personnel through preparation of routine correspondence, schedules, presentations, faxes, etc., from handwritten or marked up typed drafts.
- Creates and maintains area files - physical and electronic files.
- Coordinates training and travel arrangements, ensuring that the best schedules and prices are met according to Company Standard Procedures - prepares Expense Statements in a timely manner.
- Arranges conference rooms, meeting setup and catering requirements, etc. as required.
- Coordinates group and customer special events, giving particular attention to ensuring cost-effectiveness and details contributing to the success of the function.
- Maintains database to track names of invited guests, responses, catering information, costs, etc.
- Other related duties as required.
Clerk IV, Subcontracts - Computing Devices Canada
(1992-01 - 1994-04)
- Responsibilities included providing administrative support to Three (3) Subcontract Administrators. Other duties included the preparation of letters, memo's; maintaining a daily log of correspondence on a database, distribution of internal and external mail; receiving incoming and outgoing phone calls and visitors; photocopying; couriers; facsimile and other duties as assigned.
Clerk III, Data Management - Computing Devices Canada
(1991-10 - 1991-12)
- Implemented an electronic Correspondence Imaging Management System (CIMS). Key team member during the development/ implementation of this package. As a main operator, participated in establishing the system requirements and expectations.
Secretary, Contracts (Term Position) - Computing Devices Canada
(1991-05 - 1991-09)
- Responsibilities included providing project support services and provide administrative and secretarial duties as appropriate.
- Coordinate travel and training/travel arrangements, ensuring that the best schedules and prices are met according to Company Standard Procedures, prepare Expense Statements in a timely manner.
- Coordinate required administrative support on incoming visits and visitor coordination through conference room bookings and catering. Organize group events, giving particular attention to ensuring cost-effectiveness and details contributing to the success of the function.
- Assist by monitoring and processing e-mail correspondence, organizing and maintaining daily calendar; liaise with other departments on non-technical issues; redirecting technical requests to the appropriate manager; arrange tours, etc.
- During absence of personnel, respond to verbal, written and electronic requests for information by forwarding relevant prepared information packages by appropriate means.
- Develop and maintain filing system and ensure that the physical and electronic files are kept up-to-date.
- Provide administrative and clerical assistance to assigned staff; including typing, editing and proofreading documents, presentations and meeting minutes, answering telephone (internal and customer calls)
- Coordinate and prepare presentations using PowerPoint and other drawing packages. Requires knowledge of design layouts, charts and block diagrams using Visio.
- Other related duties as required
Word Processor / Secretary - Bernier & Partners / The Business Planning Group
(1989-05 - 1991-05)
Secretary / Receptionist - Circtronics
(1988-08 - 1989-05)
Traffic / Shipping Clerk - Gandalf Data Ltd.
(1987-06 - 1988-08)
