Mariia Mylenka

Organized, detail‑driven program and operations coordinator with experience managing many moving pieces across clients, creatives, and internal teams in fast‑paced environments. I'm used to planning and tracking multi‑step work, keeping timelines visible, and making sure stakeholders know what's happening and what's needed from them. In past roles I've coordinated cross‑functional projects, documented decisions and action items, and improved simple systems (trackers, workflows, file structures) so collaboration runs more smoothly.

I'm now looking to bring that structured, people‑centric approach into an entry‑level Program Manager role in a fully remote team.

Junior Art Consultant at Tatar Art Projects (2023-03 – 2024-04)

• Coordinated multiple art projects in parallel for hospitality, corporate, and public clients, tracking requirements, timelines, and deliverables for 10–30 active artworks at any given time.
• Organized cross‑functional collaboration between clients, artists, studios, and suppliers: scheduled meetings, prepared materials, documented decisions, and followed up on agreed actions.
• Maintained detailed project documentation (artwork data, status notes, approvals, feedback), enabling smooth handoffs and clear visibility for the wider team.
• Monitored progress against milestones, identified potential blockers (delays, missing information, quality concerns), and escalated issues early to senior team members.
• Supported process improvements by refining file structures, naming conventions, and basic tracking sheets, making it easier for the team to find information and understand project status.

Digital Designer at USDM (Modular frame and panel houses) (2019-12 – 2022-02)

• Worked closely with architecture, marketing, and copywriting teams to understand project goals, clarify requirements, and deliver digital assets that supported pitches and presentations.
• Coordinated multiple design requests at once, organizing priorities and deadlines, and ensuring stakeholders had up‑to‑date versions and clear expectations.
• Helped streamline internal workflows by improving shared folders, asset libraries, and version control, reducing confusion and rework for the team.
• Performed quality checks on digital assets before delivery, verifying that layouts, content, and visuals matched specifications across formats.

Architectural Intern / Assistant at Dialog (Toronto), Gensler (Toronto), Module House Ltd. (Kyiv) (2017 – 2018)

• Supported senior architects and project managers on large‑scale projects by preparing documentation, drawings, and presentation materials under tight timelines.
• Participated in project meetings and design reviews, taking notes, organizing feedback, and turning it into actionable to‑do lists for the team.
• Assisted with coordinating information between disciplines, helping keep documentation consistent and up to date.

Independent Art Practitioner & Designer at Various clients (Porte Bleue Specialty Coffee; Talasum LP; Saatchi Art; Calysta; etc.)

• Managed end‑to‑end small projects: scoped work with clients, planned timelines, tracked tasks, and communicated progress and next steps clearly.
• Handled basic admin and coordination (scheduling, invoicing, file delivery) across multiple clients at once.

Social Media & Community Roles at Not Art Club NFT project, freelance

• Coordinated content calendars, announcements, and community updates, ensuring information was consistent and delivered on time across channels.
• Collected feedback and questions from community members and relayed them to collaborators, helping align expectations and priorities.

Bachelor of Architectural Studies (Honours Co-op) in Architectural Studies – University of Waterloo (2016 – 2019)