Executive Assistant
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I have 15 years experience as an Executive Assistant.
I bring a number of strengths that will enable me to excel as an Executive Assistant. These include my ability to make quick and sound decisions, my sharp observational skills, and my problem-solving ability. I also have a strong record of demonstrating excellent meeting planning, calendar coordinating, and file management capabilities.
Business Operations and Portfolio Management:
● Successfully manage the calendar, monthly expense reports, travel arrangements and inbox for SVP ● Manage team processes including but not limited to; vacation coverage and call tree, STD/LTD coordination, updating org charts, team reporting and timecard tracking in oracle
● Proactively plan and facilitate meetings with direct reports, vendors, and interlock/cross functional partners
● Act as project and portfolio coordinator for special programs to ensure all are delivered with excellence according to committed timelines
● Act as the gatekeeper and Chief of Staff for SVP.
Planning and Continuous Business Processes:
● Continuous process improvement and business continuity management (documentation, reporting, etc.)
● Designing and facilitating large group team experiences (e.g. team offsites) to help create clarity and alignment
Communication, People & Culture:
● Develop and execute a holistic communications plan for internal audiences including written comms, allteam meetings, culture days, newsletters, town halls and external audiences including speaking engagements for the SVP Core Engineering & Network Development Leadership Team
● Work closely with HR to develop and maintain our people, brand & culture plan
● Drive transformation towards our north star vision through an active change management program
● Provide support to the New Grad program, help create a strategy to ensure that the program has a streamlined approach across the team focusing on engagement and learnings.
● Organization of crucial dates for executive and family members
● Book travel for executive and family (international and domestic)
● Assist with completing and filing immigration documents (Visas, etc.); coordinate legal documentation for travel during Covid lockdowns
Mortgage Practice Standards (AMP Certified) University of British Columbia 2015
