Paula Marie

Highly organized Executive Assistant and Executive Operations professional with 18+ years of experience supporting senior executives in fast-paced international business environments. Skilled in executive scheduling, calendar management, international travel coordination, stakeholder communication, meeting and event logistics, confidential administration, and cross-functional collaboration. Adept at managing competing priorities across multiple time zones while maintaining discretion, professionalism, and operational efficiency.

Recognized for strong relationship-building skills, adaptability, initiative, and attention to detail.

Senior Executive Assistant / Administrator - Palm Desert Management

(2014-01 - 2026-01)

• Provide high-level executive support to senior leadership across international operations and strategic business initiatives.
• Manage complex executive calendars, scheduling, and coordination across North American, European, and Asian time zones.
• Coordinate domestic and international travel arrangements including flights, accommodations, itineraries, and logistics for executives and board members.
• Organize internal meetings, leadership discussions, and executive offsites while ensuring timely communication and follow-up with stakeholders.
• Prepare board meeting materials, documented meeting notes, and distributed confidential executive communications.
• Support corporate transactions including mergers, acquisitions, financing initiatives, and joint venture activities.
• Liaison with legal counsel, regulatory teams, investors, and external partners while maintaining a high level of professionalism and discretion.
• Assist with regulatory documentation and compliance coordination, including preparation of supporting materials for SEC/FINRA/OTC-related filings.
• Manage sensitive information and executive correspondence with confidentiality and accuracy.
• Built strong collaborative relationships across teams, external stakeholders, and international business partners.

Executive Coordination & International Project Support

• Support executive leadership and international business development initiatives across North America, and Asia.
• Coordinate international travel, delegation visits, conferences, and executive meetings involving government representatives, business leaders, and global partners.
• Assist with strategic planning, project coordination, stakeholder communications, and logistics management across multiple sectors including resources, manufacturing, and real estate.
• Facilitate communication between international teams, executives, and external organizations in dynamic, high-responsibility environments.
• Contribute to large-scale operational and organizational initiatives requiring adaptability, diplomacy, and attention to detail.
• Manage multiple priorities simultaneously while maintaining strong organizational standards and professionalism.
• Demonstrate resilience and flexibility while balancing extensive travel, relocation, and executive coordination responsibilities across international regions.