Pooja Langalia

Highly organized administrative and accounting professional with 3+ years of experience supporting accounts payable/receivable, reconciliations, payroll coordination, and office administration. Proven ability to manage high-volume data with accuracy, meet deadlines, and support audits and internal controls. Adept at improving processes and maintaining well-organized records in fast-paced environments.

Account Receivable and Payable Administrator at TRU Hilton Corporate (2024-01 – 2025-01)

Managed accounts receivable and payable operations, including invoice processing, reconciliations, and collections support for a corporate hospitality client.

• Generated and reviewed AR aging reports to track delinquent accounts and support collection strategies
• Performed detailed Excel-based calculations for a key client account and reconciled transactions across multiple online systems to ensure accurate AR records
• Monitored accounts receivable aging reports to identify overdue balances and prioritize collection activities
• Communicated with customers regarding outstanding invoices and followed up to secure timely payments
• Investigated and resolved billing discrepancies by coordinating with internal billing and operations teams
• Flagged high-risk or disputed accounts to management for further action
• Processed and reviewed 150+ vendor invoices weekly, ensuring accuracy, proper coding, and timely approvals prior to payment
• Conducted three-way matching of invoices, POs, and receipts to maintain compliance and streamline accounts payable operations
• Investigated and resolved invoice discrepancies by coordinating with vendors and internal departments to maintain clean ledgers
• Maintained invoice records and supporting documentation in compliance with internal audit requirements
• Answered phones, responded to emails, and handled guest and vendor inquiries professionally
• Introduced and implemented DEXT invoice automation, reducing manual data entry and improving processing efficiency
• Performed monthly bank and chargeback reconciliations, identifying and resolving discrepancies

Finance & Compliance Associate at Avendus Capital Pvt. Ltd. (2017-06 – 2018-09)

Provided administrative and accounting support for finance and compliance teams, including financial documentation management and audit coordination.

• Provided administrative and accounting support for finance and compliance teams
• Maintained financial documentation, statutory registers, and audit schedules
• Assisted with reconciliations, fund transfers, and coordination with banks and auditors
• Ensured timely and accurate regulatory filings, supporting audit readiness

Bachelor of Commerce in Commerce – Jai Hind College, Mumbai

Bachelor of Laws in Law – KC Law College, Mumbai

Company Secretary in Company Secretarial Practice – ICSI, India