Planner (IT-02, acting) - Environment and Climate Change Canada
(2024-09)
- Provide timely advice and recommendations to the Executive Director of Digital Regulatory Solutions on policy, program, and operational matters
- Provide operational oversight and management of Digital Regulatory Solutions files, maintain, and promote clear, consistent, and timely communication across the team and with senior management to ensure effective information flow and task completion
- Research, analyze, and interpret client requirements to identify constraints and opportunities within the existing technology environment, to help enhance the operational effectiveness of Digital Regulatory Solutions initiatives
- Support Director in planning meetings for the Digital Regulatory Solutions Division by preparing and distributing agenda ahead of meetings, preparing meeting notes and recording meeting actions for the teams
- Support in scheduling and planning of Executive Director's calendar including bilats, service meetings and client correspondence
- Support the Executive Director of Digital Regulatory Solutions on HR staffing and requests
- Provide support to the Directorate in translation in French and editing of documents including concept cases, email communication
Analyst (EC-03, substantive) - Treasury Board of Canada Secretariat
(2023-03)
- Implement and design a risk management tracker for the Public Service Pension Plan
- Work and engage with stakeholders across the Public service pension plans
- Responsible for the compliance monitoring of the risk management tracker
- Liaise with legislation, regulation and legal departments to develop the Public Service Pension Plan risk management tracker
- Coordinate quarterly meetings for the risk management working group
- Oversee the information and database management of the risk management tracker
- Plan and coordinate events and conferences such as the Federal-Provincial Pensions Forum
- Provide support for the Pensions Data request management Initiative
Policy Advisor (EC-02, acting) - Agriculture and Agri-Food Canada
(2022-04 - 2023-03)
- Provide support to the Assistant Deputy Minister of Market Industry Research Branch, by coordinating and facilitating Branch advice, services and information
- Assist in the management of projects crossing Directorate or Departmental functional lines
- Assist the senior policy advisor and/or the Assistant Deputy Minister on numerous sensitive and evolving policy, program or operational matters
- Participate in Branch Executive Committee meetings
- Occasionally accompany the senior policy advisor and/or the Assistant Deputy Minister in meetings
- Participate in calls for briefs and coordinate input and scenario notes for the Associate Deputy Minister, Deputy Minister and Minister's outreach trips
- Review and approve various documents including briefing notes, ministerial requests, memos ahead of senior advisor approval
Parliamentary Returns Officer (AS-03, substantive) - Agriculture and Agri-Food Canada
(2020-03 - 2022-04)
- Coordinate the preparation and process for Parliamentary Returns from the Library of Parliament Requests
- Act as primary point of contact for Department and Portfolios, review incoming requests and redirect to branch responsible. Provide interpretation and advice on what response is required by the branch and negotiate timelines and deadlines for final response in order to meet statutory/legislated deadlines
- Review and analyze requirements for high volume of parliamentary returns and develop strategies for revision to current processes and information management for clients. Ensure that the Privy Council Office deadlines are met by the Department and Portfolio partners for Written responses
- Advise and prepare the Supervisor/Director updates and the status of Parliamentary Returns and the responses tabling status in Departmental tracker which is then reviewed by the Minister's Office and Senior Departmental Officials
- Manage and implement the information management system for Parliamentary Returns unit and develop a sustainable record keeping system for Parliamentary Returns official records. Maintain and report on Privy Council Office electronic tracking system (PARCA) impacting the portfolio
Administrative Assistant (AS-02) - Agriculture and Agri-Food Canada
(2018-12 - 2020-03)
Administrative Assistant to the Director of Ministerial Services Analysis and Coordination.
- Arrange travel accommodations for the director and senior managers through the HRG portal alongside the Regional Communications Department
- Process invoices and authority requests by ensuring the coding follows Agriculture and Agri-Foods Canada financial coding procedures
- Send and coordinate approvals and track financial paperwork with finance section
- Reconcile the budget through the SAP portal and setup internal tracking processes for the Director and Regional teams' budget
- Preparing and maintaining director's calendar and approvals including coordinating ATIP (Access to Information and Privacy Services) approvals
- Provide clerical support to Director's team: formatting, grammatical editing for briefing materials, prepare templates for news releases, media advisory, event plans, and managing the Public Affairs Branch planning calendar
- Book meetings and boardrooms and setup videoconferencing. Keep track of attendees and their requests
- Monitoring schedule, due date of tasks and coordinate with senior management to ensure work is completely in timely manner
- Gained experience involving the interpretation and application of Government of Canada policies. Apply Government of Canada Policies when tracking and maintaining the team's budget and coding the authority requests and invoices by following proper naming conventions and guidelines established
Project and Administrative Coordinator - Revision Military
(2017-05 - 2018-12)
- Assisted project manager by coordinating, planning and executing military government projects at their various project stages/phases and gates
- Prepared, updated and submitted project management documents for clients and stakeholders (Project Charters, Project Management Plans, Concept of Operations, Lessons Learned Reports etc.)
- Reported the status of projects to Senior Management, including the Director of Operations
- Ensured that client governance and gating processes are followed
- Coordinate project scheduled communication to ensure scope, schedule, cost and risk are monitored
- Coordinated scope change management with project manager and assess whether scope change would impact or delay the project's success
- Assisted Quality Control Manager in tracking documents, assigning unique project identifiers and managing configuration
- Provided high level of customer service (client service level 2) to both vendors and internal employees by responding to inquiries in an organized and timely manner
- Reviewed all non-purchase order invoices and expense reports for appropriate documentation and approval prior to payment
- Ensured expenses are coded to the appropriate entity and cost centers by analyzing invoice/expense reports
- Placed orders with vendors and/or obtain quotes as applicable
- Assisted on maintaining the procurement filing system: quotations, purchase orders, audit reports etc.
- Provided quarterly dashboards assessing cost (forecast/baseline versus actuals), schedule, milestones and deliverables, and overall project health. Would review project health assessment with the project manager
- Worked collaboratively with stakeholders to expedite the order-to-cash process in an efficient manner
- Arranged all project closeout activities; lessons learned, project delivery and handover requirements (E.g. Payment and termination of consultant contracts, final invoices paid, final procurement completed and customer satisfactory meetings and surveys etc.)
Tender Coordination and Supervisor - Canadawide Scientific
(2016-04 - 2017-05)
- Responsible for oversight and supervision of the government and university quote and tendering section made up of four employees
- Signing authority of 100k, second highest signing authority amongst supervisor team
- Approved quotes sent by sales department and provide weekly reports on contract status and profitability issues to sales manager
- Provided procurement and accounting with actuals reports based on items within contract agreements
- Tracked dollar fluctuations with items imported from other countries and suggest yearly percentage increases on consumables in government contracts
- Handle all Memorandums of Understandings and Service-Level Agreements for clients within the Government of Canada, and various Universities
- Track, monitor and assess risks before contracts over one million were presented to Directors for authority signatures
- Developed strategies to maximize customer spending and minimize company importation costs
- Reported on monthly achievements, concerns and significant wins for the company directors
- Reviewed and improved departmental procedures and assist sales team with pricing and sourcing
Inside Sales Representative - Fisher Scientific
(2013-07 - 2016-03)
Provided Client Service Level 1.
- Enter orders as they are received via fax, email and/or phone as assigned by management; perform quality verification of customer shipping information, order details, and pricing into the MBD-Lenexa ERP system
- Updated customer information (e.g. address, billing information, etc.) and submit the information to the Data Mainten
