Vivia Kay

Community-engaged counsellor and educator with over 15 years of experience coordinating programs, managing operations, organizing events, supporting diverse stakeholders, and building collaborative partnerships within arts, educational, healthcare, and non-profit environments. Experienced in project management, grant administration, communications, volunteer coordination, scheduling, documentation, and community outreach. Recognized for creating inclusive, welcoming spaces while balancing multiple priorities with exceptional attention to detail.

Passionate about supporting organizations whose missions advance creativity, accessibility, equity, and community wellbeing.

Counselling Intern - Victoria College, University of Toronto

(2025-08)

• Maintained confidential client records and documentation.
• Coordinated scheduling for undergraduate counselling appointments.
• Collected and maintain client data while adhering to privacy standards.
• Provided one-on-one counselling, coaching, and referrals.
• Collaborated with Dean of Students Office staff to support student wellbeing.

Student Chaplain - St. John's Rehab Hospital

(2023-08 - 2024-05)

• Coordinated patient referrals and maintained documentation.
• Worked within an interdisciplinary healthcare environment.
• Provided responsive support for patients from diverse cultural and faith backgrounds.
• Managed multiple priorities while maintaining compassionate client care.

Coordinator, Children & Youth Ministries - Christ Church Deer Park

(2021-08 - 2023-03)

• Rebuilt children's and youth programming following the pandemic.
• Planned and coordinated community events serving up to 150 participants.
• Streamlined communications and outreach strategies.
• Developed partnerships that increased community participation.
• Coordinated volunteers and managed program logistics.
• Reduced barriers to participation through inclusive community engagement.

Minister of Community Engagement - Church of the Messiah

(2016-06 - 2019-02)

• Managed the launch and daily operations of Bell Tower Coffee + Community.
• Secured more than $130,000 through grants and community funding.
• Supervised 5–8 employees and coordinated volunteers.
• Managed purchasing, inventory, scheduling, and building operations.
• Coordinated rentals and relationships with multiple community organizations.
• Managed social media, marketing, and public communications.
• Oversaw project timelines from concept through implementation.
• Helped establish the Avenue Road Food Bank in partnership with Daily Bread Food Bank and Second Harvest.

Sole Proprietor - Blacksparrow Music

(2012 - 2019)

• Managed all business operations for a private teaching studio.
• Maintained a client base of 20–40 families.
• Coordinated scheduling, invoicing, bookkeeping, and customer communications.
• Organized public performances and special events.

Course Director / Professor / University Instructor - York University & Owens Community College

(2001 - 2012)

• Designed curriculum and coordinated course administration.
• Managed student records and communications.
• Delivered lectures to diverse adult learners.

Master of Psychospiritual Care - Emmanuel College, University of Toronto

Master of Divinity - University of Toronto

Certificate - Arts Administration & Cultural Management - Humber College

PhD - Musicology - York University

Master of Music Performance - University of Toledo

Bachelor of Arts - Music & Humanities - Rollins College