Administrative Assistant - Manitoba Association Community Care Provider (MACCP) - Winnipeg, Manitoba
(2024-04 - 2026-01)
- Prepare and request quotations for services and products
- Process and verify invoices to ensure accuracy and proper authorization prior to payment
- Check purchase orders and payments terms
- Supporting montly reconciliations
- Set up the training room with necessary materials and equipment
- Contact and coordinate with other organizations for training sessions and trainers
- Write accurate minutes for meetings
- Check, respond to, and organize incoming and outgoing correspondence
- Set up meeting rooms and café tables for events and gatherings
- Draft and format official letters to other companies and stakeholders
- Cooperate in updating and monitoring the organization's website and social media platforms
- File and organize correspondence (physical and digital documents)
- Answer emails professionally and promptly
Monitoring Coordinator - Casa Alianza Honduras (Covenant House) - Tegucigalpa, Honduras
(2019-03 - 2022-11)
- Supervise the execution of the technical team
- Received, distributed, and filed incoming letters, documents, records, communications, and reports using an efficient secured filing system
- Managed, create, and store documents, reports, records, and minutes
- Draft and prepare meeting agendas and assemble and distribute packages and materials. Ensure meeting minutes are filed and stored accordingly
- Tracking budget for each activity and overall project budget
- Prepared and forwarded travel itineraries to staff/delegates and prepared cheque requisition
- Created, updated, and maintained email addresses and contact information and databased updates
- Managing and communicating with staff, suppliers, and attendees
Purchasing Coordinator - Index - Tegucigalpa, Honduras
(2017-07 - 2019-03)
- Source and purchase materials and components for production
- Coordinate prototype and productions orders with suppliers
- Manage inventory and demand of raw materials for production
- Manage pricing, lead times, and suppliers' performance
- Coordinate shipping and deliveries of raw materials
- Update and control ERP system. (PolyPM)
Office Assistant - Ecuador Embassy of Honduras - Tegucigalpa, Honduras
(2016-03 - 2017-07)
- Support the consular services with any required administrative activities
- Set up coffee/tea station and morning snacks
- Answer telephone and relay telephone calls and messages
- Updated and communicated reminders of scheduled meetings and community events
- Receive, distributed, and filed incoming letters, documents, records, communications, and reports
- Fill forms, maintain, and manage the digital database
- Mail out documents
