Facilities Assistant

工作职责:

Key Responsibilities

Asset Management：

• Asset Lifecycle Management: Manage the full lifecycle of client assets (FF&E;equipment;appliances). Ensure timely registration of new assets （within 3 working days）;track status changes;and handle disposal procedures.；
• Process &
  • Compliance: Develop and implement approved asset management workflows. Ensure strict compliance with local regulations and client policies;utilizing barcode tracking technology for accurate data integrity and system security.

• Inventory &
  • Auditing: Conduct annual physical inventory counts to ensure reconciliation between records;tags;and physical assets (账、卡、物相符). Maintain comprehensive asset archives and detailed ledgers for audit readiness.

• Policy Optimization &
  • Reporting: Establish and refine policies for asset storage;usage;and lending to maximize asset utility. Perform regular inspections;generate variance reports;and escalate issues to relevant stakeholders.

Administrative &

• Operations Support：

• Provide administrative support to the Client;including drafting correspondence;managing daily operations. Handle routine office tasks such as printing;copying;filing;and document binding.
• Provide professional bilingual (Chinese/English) guided tours for visitors;showcasing the facility’s features and operational standards
• Prepare monthly operation reports and other ad-hoc reports related to the scope of responsibilities;ensuring data accuracy and timely submission
• Assist with departmental data organization and archival work. Perform other duties as assigned by the line manager

Required Knowledge And Skills

• Expert proficiency in Microsoft Office Suite (Word;Excel;PowerPoint). Proven experience in creating high-quality bilingual (Chinese/English) reports and presentations with strong aesthetic sensibility. Possesses excellent writing skills and the ability to produce professional;polished content
• Excellent oral and written communication skills in both Chinese and English
• Meticulous and detail-oriented with strong comprehension and summarization skills. Agile thinkers with a strong sense of responsibility;high execution capability;and strict adherence to confidentiality protocols.
• Strong logical thinking;data analysis;and forecasting abilities. Excellent organizational;coordination;and interpersonal skills with a collaborative team spirit. Proficient in managing business relationships and executing corporate events
• Quick learner with the ability to react swiftly to changing situations. Capable of handling tasks independently;efficiently;and promptly. Strong time management skills and the ability to perform well under pressure.

Qualifications And Education

• Bachelor’s degree in FM;Administration;Logistics;or a related field.
• Experience in asset management;facility operations within a corporate environment or professional services firm (e.g.;IFM provider).

  Experience in managing FF&E (Furniture;Fixtures;and Equipment) is highly preferred.

• Good command of Microsoft office software.
• Previous exposure to a multicultural environment.

任职条件:

Same as above