Facilities Coordinator

工作职责:

Job Title: Facilities Coordinator Visitor Management

• Greet external visitor and internal staff with high degree of professionalism and courtesy
• Sort and distribute all incoming mail and overnight packages
• Handle walk-in enquires;guest wireless assistance and visitor pass
• Manage badging process;new hire badges and coordinate with system vendor

Conference Room and Event

• Act as administrator for conference rooms throughout the portfolio
• Ensure conference rooms are cleaned on a regularly scheduled basis
• Regularly inspect furniture for damage and repair/replace furniture;as needed
• Assist with catering ordering;setups;event planner and ordering;as required

Financial Management

• Provide initial review and coding of FAcOps invoices for invoicing management
• Review;scan and forward invoice to FCS/account payable;as required
• Capture payment info;spreadsheet and data control

Payment Document Filing

• Troubleshoot resolution of vendor invoice billing
• Coordination with Vendor for quotation and invoice received

Office Facility Management

• Business card ordering and delivery
• Office and equipment keys maintenance and management
• Manage postage;local / foreign courier in and out.
• Inventory and stocking of office and tea point supplies;where applicable
• Maintain up-to-date Emergency contract information list with work;home and cell numbers

Vendor Management

• Manage the vendor relationship and monitor vendor’s supplier
• Acknowledge receipt ordered items from the vendors and bill from landlord
• Assist in vendor set up and request of Public Liability insurance certificate.
• Facilitate supply of office stationery;pantry supplies;stock medicine cabinets and etc.
• Coordinate with third party vendor to facilitate supply;service calls & preventive maintenance of network printer/MFD Property Maintenance Coordination
• Office maintenance work coordination with landlord and contract vendor
• Assist in yearly fire drills exercise and communication with internal floor warden
• Coordinate after-hour HVAC request;where applicable Move/Add/Change/events
• Assist in provide support need to complete move and coordinate and verify set up requirements Other duties as assigned

任职条件:

Same as above