Project Assisstant

Key Responsibilities

JOB DESCRIPTION

• Conduct daily on-site administrative management, including personnel attendance, onsite access application, badge management and daily office operation.
• Responsible for sorting, filing, compiling and archiving all project documents, daily reports, meeting minutes and technical correspondence.
• Coordinate on-site logistics arrangement including engineer accommodation, transportation, daily supplies and site life support.
• Communicate and coordinate with client site management, HSE team and third-party contractors for daily administrative approval and site compliance work.
• Assist project management team in schedule arrangement, meeting organization, onsite issue tracking and progress follow-up.
• Manage application, receiving, distribution and inventory of office supplies and site consumables.
• Assist field engineers with business trip arrangement, travel documents and visa supporting materials preparation.
• Support internal team coordination and complete other temporary administrative tasks assigned by project supervisor.

Responsibilities

• Bachelor degree or above in Administration, Business Management or related majors.
• Prior experience in offshore engineering, marine project or industrial site administration is preferred.
• Familiar with site working procedures, client communication and project document management.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) with strong data sorting and documentation capabilities.
• Basic English listening, reading and writing skills for daily onsite communication and document review.
• Responsible, detail-oriented, able to adapt to long-term on-site resident work under fast-paced project environment.
• Good cross-team coordination skills, high efficiency and strong teamwork awareness.

Qualifications

• Bachelor degree or above in Administration, Business Management or related majors.
• Prior experience in offshore engineering, marine project or industrial site administration is preferred.
• Familiar with site working procedures, client communication and project document management.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) with strong data sorting and documentation capabilities.
• Basic English listening, reading and writing skills for daily onsite communication and document review.
• Responsible, detail-oriented, able to adapt to long-term on-site resident work under fast-paced project environment.
• Good cross-team coordination skills, high efficiency and strong teamwork awareness.