Project Document Controller

该职位来源于猎聘 Ensure the latest GERE information management practices and GE CPDP requirements are implemented effectively on the project. Set up and maintain the project document management platform (e.g., sharepoint and Asite) structure, user access and workflows, and ensure they are used efficiently and effectively by the project team. Act as super user for the document management system, providing support, guidance and training to internal teams and external parties (BD/design consultants, Construction Management team members, cost/QS consultants, C&Q team members, contractors and suppliers) on system functionality, processes and procedures.

Work closely with the system/equipment supplier on troubleshooting to minimize any impact on project delivery. Manage the submission, review, approval and distribution of design deliverables (BD, Detailed Design, IFC drawings and specifications, Turn Over packages), including transmittals, review comment consolidation and revision control. Carry out sanity and compliance checks on all documents uploaded to the document management system, ensuring correct format, metadata, status and workflow Maintain the Master Document Register (MDR) and Supplier Document Registers, including storage locations, status, revision, owners and due dates.

Manage project correspondence, RFIs, technical queries, meeting minutes and contract-related documents (e.g., variation orders) in line with project procedures. Provide regular document status and progress reporting (e.g., overdue reviews, outstanding submissions) to PM and workstream managers, and follow up on actions as required. Support the collection and archiving of documents required for local regulatory processes, permits and project registration in China, in coordination with the project team.

Support project close-out, including handover documentation, as-built records and final archiving. Interface with IT on current and proposed tools and systems. Participate in the global document controls forum to apply global standards and good practices on the project.

Deliver Document

Management, GDP training to project stakeholders. Manage hard copy documents including receiving, sending out, scanning, printing, copying, shredding but not only Take care of hard copy log in/out and project DC room. Support other workloads related to documentation handling assigned by PM/line manager. Education, Qualifications, Skills and Experience：

• Bachelor's degree or above in a relevant field.
• Good written and spoken communication skills in both Chinese and English.
• At least 5 years of experience managing document control processes and procedures on large-scale engineering projects, preferably with multinational engineering companies.
• Experience on pharmaceutical, biotech or other GMP-regulated capital projects is strongly preferred; familiarity with GxP documentation and data integrity principles is an advantage.
• Demonstrated experience with document management software commonly used on design and construction projects, e.g., Aconex, Asite.
• Proficient in Microsoft Office applications (SharePoint, Excel, PowerPoint, Word).
• Experience working with team members from different cultures and backgrounds.
• Excellent interpersonal and communication skills; able to work in a cross-functional role.
• Proven team player who is willing to consider other views when reaching decisions; strong initiative and self-motivation.
• High energy and a passionate advocate of document and information management, able to influence others.
• Able to work on project sites or at consultant/contractor offices as required, and to support business travel when needed.