Document Controller

Key Responsibilities

· Document Management & Control

· Establish and maintain the project document control system (electronic and hard copy).

· Manage document numbering, revision control, distribution, and archiving.

· Ensure compliance with project-specific document control procedures and ISO standards.

· Track incoming and outgoing correspondence (RFIs, transmittals, technical submittals, NCRs, etc.).

· Maintain up-to-date document registers and logs.

Technical Documentation (BESS-Specific)

· Control and manage engineering documents including:

· Electrical single-line diagrams (SLDs)

· Protection and control schematics

· Civil and structural drawings

· SCADA and EMS documentation

· Commissioning procedures and test reports

· Coordinate with EPC contractors, OEMs, grid operators, and consultants.

· Ensure proper filing of grid compliance documentation (e.g., grid code requirements in Germany).

Reporting & Coordination

· Prepare weekly/monthly document status reports.

· Monitor document submission schedules and follow up on overdue items.

· Support audits and internal quality reviews.

· Assist the Project Manager and Engineering Team with document retrieval and verification.

🇩🇪 Regulatory & Compliance

· Ensure documentation complies with German regulatory requirements and permitting conditions.

· Maintain records required for TÜV inspections and grid operator approvals.

· Support handover documentation for client and authorities.

Qualifications & Experience

Required:

· Minimum 3-5 years of experience in document control within construction, energy, or infrastructure projects.

· Experience on renewable energy, power generation, substations, or BESS projects preferred.

· Familiarity with document management systems (e.g., Aconex, Procore, SharePoint, EDMS platforms).

· Strong understanding of revision control and technical drawing management.

· Fluent in English; German language skills highly desirable.

· Strong organizational skills and attention to detail.

Preferred:

· Experience working on German energy projects.

· Knowledge of grid compliance documentation.

· Familiarity with ISO 9001 quality management systems.

· Experience supporting commissioning documentation and final handover dossiers.

Desired Skills and Experience

Key Responsibilities

• Document Management & Control
• Establish and maintain the project document control system (electronic and hard copy).
• Manage document numbering, revision control, distribution, and archiving.
• Ensure compliance with project-specific document control procedures and ISO standards.
• Track incoming and outgoing correspondence (RFIs, transmittals, technical submittals, NCRs, etc.).
• Maintain up-to-date document registers and logs.

Technical Documentation (BESS-Specific)

• Control and manage engineering documents including:
• Electrical single-line diagrams (SLDs)
• Protection and control schematics
• Civil and structural drawings
• SCADA and EMS documentation
• Commissioning procedures and test reports
• Coordinate with EPC contractors, OEMs, grid operators, and consultants.
• Ensure proper filing of grid compliance documentation (e.g., grid code requirements in Germany).

Reporting & Coordination

• Prepare weekly/monthly document status reports.
• Monitor document submission schedules and follow up on overdue items.
• Support audits and internal quality reviews.
• Assist the Project Manager and Engineering Team with document retrieval and verification.

🇩🇪 Regulatory & Compliance

• Ensure documentation complies with German regulatory requirements and permitting conditions.
• Maintain records required for TÜV inspections and grid operator approvals.
• Support handover documentation for client and authorities.

Qualifications & Experience

Required

• Minimum 3-5 years of experience in document control within construction, energy, or infrastructure projects.
• Experience on renewable energy, power generation, substations, or BESS projects preferred.
• Familiarity with document management systems (e.g., Aconex, Procore, SharePoint, EDMS platforms).
• Strong understanding of revision control and technical drawing management.
• Fluent in English; German language skills highly desirable.
• Strong organizational skills and attention to detail.

Preferred

• Experience working on German energy projects.
• Knowledge of grid compliance documentation.
• Familiarity with ISO 9001 quality management systems.
• Experience supporting commissioning documentation and final handover dossiers.

Darwin Recruitment is acting as an Employment Business in relation to this vacancy.