Ilir Ibraimi

I have over two decades of experience in contracts and procurement management in the oil and gas, construction, and healthcare industries. I have led cross-functional teams in bid and proposal processes, managed the full lifecycle of contracts, negotiated favorable terms with clients and suppliers, and monitored contract performance and compliance. Additionally, I have experience in conducting market research, developing and implementing company-wide contract management policies, and building and maintaining relationships with stakeholders.

BID & CONTRACTS MANAGER

Apr 2021 - Present

• Responsible for leading the bid and proposal process, including developing and implementing strategies to secure new business and expand existing contracts.
• Managed the full lifecycle of contracts, from the initial drafting of RFPs to the final negotiation and execution of agreements.
• Led cross-functional teams to develop and submit winning bids and proposals.
• Conducted market research, gathered pricing and cost data, and analyzed competitor activity to inform bid and proposal strategies.
• Negotiated contract terms and conditions with clients and suppliers to ensure favorable terms for the company.
• Monitored contract performance and compliance, identified and resolved issues, and implemented contract change management processes
• Assisted in the development and implementation of company-wide contract management policies and procedures.

SOURCING MANAGER

Jan 2021 – June 2021

• Led a team of three remote procurement officers to develop and implement strategic sourcing processes for medical supplies and equipment in the US market, as well as PPE for COVID-19.
• Conducted market research and analysis to identify new suppliers and products, negotiate favorable terms and prices, and establish long-term contracts.
• Managed supplier relationships and performance, including conducting supplier evaluations and implementing corrective actions as needed.
• Monitored industry trends and regulatory changes to ensure compliance with government regulations and industry standards.
• Collaborated with internal teams to identify and prioritize sourcing needs and opportunities, and to align sourcing strategies with business objectives.
• Developed and maintained accurate and up-to-date records of all procurement activities.
• Provided training and guidance to the procurement team on best practices and industry standards, and continuously sought to improve the team's performance.

HEAD OF CONTRACTS MANAGEMENT

Sep 2017 - Present

• Responsible for managing and negotiating prime contracts, subcontracts, purchase agreements, insurance, and other related matters.
• Assist in developing and implementing company best practices for commercial, oil & gas, and construction contracting.
• Continually seek new opportunities and prepare proposals for submission.
• Writing, evaluating, negotiating, and executing various contracts covering a range of services.
• Creating and maintaining relationships with suppliers and customers.
• Responsible for managing and negotiating service level agreements, vendor contracts, and other related matters for the company.
• Assist in developing and implementing company best practices for BPO contracting.
• Continually seek new opportunities and prepare proposals for submission.
• Writing, evaluating, negotiating, and executing various contracts covering a range of services.
• Creating and maintaining relationships with vendors, clients, and internal stakeholders.

1. ADDITIONAL EXPERIENCE 

• Project Manager, Provision of Pressure Vessel Cleaning and Maintenance Services for Petronas Carigali Iraq Holding B.V. (PCIHBV). 2018, Iraq

HEAD OF CONTRACTS MANAGEMENT

Mar 2016 - Sep 2017

• Led the contracts management function for the company, overseeing the full lifecycle of contracts and subcontracts, including drafting, negotiation, execution, and close-out.
• Reviewed Requests for Proposals (RFPs) and contracts, performed risk analysis, assisted in proposal preparation, provided advice on contract terms and led negotiations.
• Provided guidance and training to project managers and other operational staff on contract management best practices and procedures.
• Built and maintained relationships with key stakeholders, including clients, suppliers, and partners, to ensure mutual understanding and alignment of expectations.
• Managed, negotiated, and amended 25 multi-year active contracts valued at over $200Mil, for clients such as Shell, Lukoil, Weatherford, Petronas, PetroChina, US Military, PAE, SOSi, UN, and many others.
• Processed over 2000 small proposals (materials and equipment) at a 70% award success rate and valued at over $20Mil.
• Developed and implemented procedures for contract management and administration in compliance with company policy.
• Monitored transaction compliance (milestones, deliverables, invoicing, etc.).
• Ensured contract close-out, extension, or renewal.
• Conducted investigations and resolved disputes and claims.
• Contributed to the business development of the company by identifying new opportunities and preparing proposals for submission.

ADDITIONAL EXPERIENCE 

• Interim Project Manager for Waste Management Contract, Majnoon Oilfield in Iraq, SHELL
• Interim Project Manager for Life Support Contract, Kuwait Al-Zour Refinery Project, FDH JV

CONTRACTS MANAGER

Nov 2013 - Mar 2016

In charge of building and managing relationships and contracts between the company and its clients. Responsible for being the focal point for the treatment of all contractual issues and involved in organizing and controlling working relationships with these business partners.

• Negotiating and managing external and internal procurement and contracting agreements.
• Serve as the point of contact for clients on contractual matters.
• Facilitating the re-negotiation and variations of existing contracts.
• Maintain contractual records and documentation, control all contract correspondence, customer contact information sheets, contractual changes, status reports, and other documents.
• Provide guidance on contract matters to project managers or other operational staff in contracting practices and procedures.
• Develop and implement procedures for contract management and administration in compliance with company policy.
• Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, and interpretation to support implementation.
• Handle on-going issues and change management.
• Contributing to the business development of the company.
• Monitor transaction compliance (milestones, deliverables, invoicing, etc.).
• Ensure contract close-out, extension, or renewal.
• Conducting investigations into any technical changes or contractual disputes.
• Regularly monitoring the performance of contracted services to ensure services are effective.

Additional experience 

• Mobilization Manager for Waste Management contract SIPD-797, in Majnoon Oil Field.
• Interim Project Manager for Waste Management Contract, Majnoon Oilfield in Iraq, SHELL

BID (OPS PLANNING) COORDINATOR

Nov 2012 - Nov 2013

• Coordinated and managed the planning and estimation of project financial and technical proposals, including preparing reports and summaries.
• Reviewed RFP documents, blueprints, and other technical documents to prepare cost estimates and identify factors affecting costs, such as materials, equipment, labor, and other direct and indirect costs.
• Collaborated with subject matter experts (SMEs), Project Managers, and other field staff to collect project execution data and provide input on proposals.
• Developed proposal cost and technical approach for various projects such as construction, food service, housekeeping, laundry, waste management, fuel supply, manpower supply, and others.
• Analyzed and evaluated historical data, industry trends, and market conditions to inform proposal strategies.
• Communicated with clients and suppliers to gather information and provide updates on proposals and project progress.
• Ensured compliance with company policies and procedures and with industry regulations and standards.
• Coordinated with internal teams to ensure the timely delivery of goods and services and to resolve any issues or concerns.
• Contributed to the business development of the company by identifying new opportunities and preparing proposals for submission.

PROCUREMENT COORDINATOR

Jun 2012 - Nov 2012

• Coordinated and managed the aspects of the procurement sourcing process.
• Responded to and managed incoming pricing requests and evaluated offers from suppliers.
• Maintained and updated the supplier database and identified potential suppliers to establish business relationships.
• Utilized SAP to log new requests, update and track the status of requests and generate reports.
• Generated and distributed daily reports on outstanding requests and made recommendations for improvements.
• Conducted research and identified new procurement sources, selected suppliers, and negotiated prices and terms.
• Ensured compliance with company policies and procedures and with industry regulations and standards.

INTERNATIONAL RELATIONS COORDINATOR

Dec 2010 - Jun 2012

• Perform administrative and financial duties related to the implementation of TEMPUS projects.
• Managing partnership agreements and advancing cooperation with embassies, international representations, and organizations.
• Providing information on international cooperation opportunities and coordinating joint activities with international networks.
• Counseling and coordinating the admission of incoming Erasmus and exchange students.
• Arranging visits by foreign guests and official delegations.

PROCUREMENT ASSISTANT

Sep - Dec 2009 & Aug - Dec 2010 

• Accepting and processing new vendor invoices for payment as well as adding their information on both the local Access Database and the UN wide web service ATLAS.
• Perform tasks in ATLAS in conjunction with the functions (tracking payment vouchers adding new vendors and updating existing vendor information).
• Assist with organizing procurement processes for project needs and provide support to office management.
• Perform administrative and financial duties related to the implementation of the project activities and manage the financial documentation.

CONTRACTS SPECIALIST

Aug 1999 - Feb 2008

• Awarded and administered over 800 contract actions and subsequently saved the U.S. Government millions of USD.
• Responsible for selecting and negotiating approved contractors and placing purchase orders or BPA calls.
• Wrote and issued Government RFQs and RFPs as well as Contracts after award.
• Liaised between the U.S. Contracting Office at Camp Bondsteel and the Governments of Kosovo and Macedonia.
• Performed market surveys and other research to identify potential sources of supplies, services, and advice according to the best interest of the U.S. Government.
• Coordinated between KFOR staff and local contractors on offsite trips to translate, and complete acquisition procedures such as: clarifying contract questions, making purchases, following up on order status, receiving equipment, and performing payments.
• Accompany U.S. military personnel to official meetings with local private sector contacts.
• Administer contract closeout procedures, draft funds increase letters, coordinate with Resource Management, and maintain payment logs.
• Prepare reports and consistently update the Contracts Management System Database.
• Review, analyze, and evaluate data to assist in the development of charts, graphs, brochures, presentations, briefings, and statistical data.
• Assist PSYOPS with local radio/TV project implementation and organization and contract management.
• Coordinate with Finance Department regarding vendor payment as well as process necessary documents like invoices, receiving reports, and contracts.
• Provided complete translations of written and oral communications, quotes, and technical descriptive information from Albanian, Serbian and Macedonian into English and vice versa for the U.S. Government.
• Translated Government Contracts to include SOWs and FAR / DFAR Clauses.
• Responsible for the immediate and accurate translation of oral conversation, documents, discussions, and negotiations conducted in English/Albanian/Serbian.

SEE University, Tetovo 2004 - 2008

Zlate Malakoski Technical High School, Gostivar 1994 - 1998

Other Training:

20 Jun 2002 Basics of Contracting CON 101, C.E.U 14.0

17 May 2002 Simplified Acquisition Procedure CON 237, C.E.U 1.6

24 May 2005 Mission Support Planning CON 110, C.E.U 2.3