Pavlo Halchenko

Event manager and musician with 10 years of experience organizing events for up to 500 people in Ukraine and Europe. Personally handles every aspect of event organization from setting up advertisements to preparing concert programs and working with contractors. Innate leadership qualities with ability to create team atmosphere, solve problems, and take on more responsibility.

Stress-resistant, non-confrontational, and fair temperament. Looking for a professional team passionate about event organization.

Event Manager at Self-employed/Various Organizations (Present)

10 years of event management experience for events up to 500 people

• End-to-End Planning: Full event management cycle from initial concept to final reporting
• Standard Operating Procedures (SOPs): Developing event standards and instructions from scratch
• Event Calendar: Managing a global calendar of events
• Time Management: Creating Run-of-Show documents, schedules, deadlines, and checklists
• Team Logistics: Booking flights, hotels, transfers; handling permits and visas
• Inventory Management: Tracking merch and equipment (media gear, tech); coordinating shipments and deliveries
• Venues: Conducting site tours, developing floor plans, and supervising load-in/load-out
• Negotiation: Securing the best terms and pricing
• Sponsorship: Fulfilling sponsor obligations and managing sponsorship packages
• Quality Control: Ensuring vendor compliance with brand standards
• Budget Ownership: Budget drafting and Plan vs. Actual tracking
• Financial Reporting: Processing invoices, monitoring payments, and generating monthly performance reports
• KPI & Metrics: ROI tracking, reach analysis, feedback collection, and strategy optimization proposals
• Cost-saving: Identifying opportunities for budget optimization
• Sales Support: Assisting in the creation of presentations, landing pages, and sales materials
• Social Media: On-site content creation (photo/video) and managing ad campaigns across Facebook, Instagram, and YouTube
• Field Leadership: Real-time management of staff, volunteers, and contractors
• Troubleshooting: On-the-spot resolution of conflicts and technical failures
• VIP Service: Hosting meet-and-greets and client tours
• Health & Safety: Monitoring and ensuring compliance with safety protocols

Master's Degree in Music – R. Glier Kyiv Municipal Academy of Music

Bachelor's Degree in Psychology – University of Modern Knowledge