Inventory Controller

1.

Job Purpose The Inventory Controller is responsible for monitoring, reviewing, and controlling all inventory movements and system transactions to ensure the accuracy and integrity of inventory records across the company. The role focuses on system-based inventory control, transaction verification, stock reconciliation, physical inventory counts, discrepancy investigation, and compliance with approved inventory procedures.

The Inventory

Controller works closely with Warehouse, Purchasing, Production, Quality, and Finance teams to ensure that inventory movements are properly documented, accurately recorded, and reconciled with physical stock.

Scope clarification: This role does not include product costing, production cost calculation, COGS calculation, cost allocation, or cost accounting.

2.

Key Responsibilities

A.

Inventory System

Monitoring &

• Transaction Control

• Review daily inventory movements, including receipts, issuances, returns, transfers, and stock adjustments.
• Verify the accuracy, completeness, and validity of supporting documents for inventory transactions.
• Ensure inventory movements are recorded accurately and promptly in the approved inventory system.
• Review system transactions and identify incorrect postings, duplicate entries, unusual movements, or unauthorized adjustments.
• Follow up on discrepancies and coordinate with the responsible departments until they are resolved and properly documented.
• Review inventory balances and transactions during the implementation and transition to Zoho Inventory.
• Review inventory movements related to sales orders and ensure that stock deductions and returns are properly reflected in the system.
• Reconcile relevant inventory transactions between Shopify, Zoho Inventory, approved warehouse records, and other authorized operational records when applicable.
• Investigate differences between systems and follow up on corrective actions.
• Monitor inventory movements related to third-party manufacturing and external production operations.
• Verify that transfers to and receipts from external manufacturers are supported by approved documentation and accurately recorded.
• Coordinate and participate in monthly physical inventory counts across company warehouses.
• Conduct periodic and surprise stock counts for high-value, sensitive, fast-moving, or selected inventory items.
• Compare physical quantities with system balances and investigate identified variances.
• Prepare stock reconciliation and variance reports with supporting explanations.
• Review proposed inventory adjustments and verify their supporting documents before escalation for approval.
• Follow up on corrective actions to reduce recurring inventory discrepancies.
• Prepare periodic reports showing inventory quantities, balances, movements, and identified discrepancies.
• Provide Finance Management with accurate and updated inventory information when requested.
• Prepare and review reports for damaged, B-grade, scrap, obsolete, and slow-moving inventory.
• Highlight unusual inventory transactions, negative balances, unexplained adjustments, and control weaknesses.
• Maintain clear records of unresolved inventory issues and follow up until closure.
• Participate in the monthly closing process strictly from an inventory system and reconciliation perspective.
• Ensure that inventory movements for the closing period have been completely and accurately recorded.
• Review pending or unposted inventory transactions and coordinate their resolution before closing.
• Confirm that inventory variances and adjustments are documented and escalated according to the approval matrix.
• Provide inventory reconciliation reports required by the Accounting and Finance teams for month-end closing.
• Inventory costing and COGS calculation remain outside the scope of this position.
• Review inventory-related purchases through the Egyptian e-invoicing portal when required.
• Verify that purchase invoices relating to inventory are supported by the relevant receiving and purchase documentation.
• Coordinate with Purchasing and Accounting to resolve differences between invoiced quantities and actual inventory receipts.
• Ensure inventory purchase transactions are reflected correctly in the inventory system.
• Maintain continuous coordination with Warehouse and Purchasing teams regarding inventory movements and discrepancies.
• Coordinate with Production and Quality teams regarding transfers, returns, damaged goods, and manufacturing-related stock movements.
• Ensure compliance with approved inventory procedures, documentation requirements, and internal controls.
• Escalate significant discrepancies, unauthorized transactions, repeated errors, or control weaknesses to the Finance Lead / Finance Manager.
• Recommend practical improvements to inventory processes, system controls, and reporting accuracy.
• Bachelor's degree in Accounting, Finance, Commerce, Business Administration, or a related field.
• 3-5 years of relevant experience in inventory control, inventory accounting review, stock control, or inventory auditing.
• Experience in retail, fashion, e-commerce, or manufacturing environments is preferred.
• Strong knowledge of inventory movements, stock reconciliation, physical counts, and internal controls.
• Good command of Microsoft Excel and Google Sheets.
• Experience with ERP or inventory management systems
  • Zoho Inventory experience is preferred.

• Familiarity with Shopify inventory transactions and the Egyptian e-invoicing system is an advantage.
• Strong attention to detail and accuracy.
• Analytical and problem-solving skills.
• Ability to investigate discrepancies and identify root causes.
• Good understanding of inventory controls and transaction workflows.
• Strong organizational and follow-up skills.
• Effective communication and cross-functional coordination.
• Ability to work under pressure and meet monthly closing deadlines.
• Integrity, accountability, and proper handling of confidential information.
• Ability to independently identify issues and escalate material exceptions appropriately.

B.

System

Reconciliation &

• Sales Order Monitoring

C.

Physical Inventory

Counts &

• Reconciliation

D.

Inventory

Reporting &

• Exception Monitoring

E. Month-End Inventory System Review

F. Purchasing &

• E-Invoicing Review G. Cross-Functional Coordination &
• Internal Control 3.

Required Qualifications &

Experience 4.

Required Skills &

• Competencies