About this role
The Associate, Office Manager is responsible for creating and maintaining an optimal office environment that promotes organization, efficiency, sustainability, and safety. This position oversees all office management and facilities operations from both financial and organizational perspectives, while managing mobility and car fleet programs, and coordinating employee social benefits. The role acts as a key point of contact for internal teams and external vendors, ensuring smooth day-to-day operations and a workplace that reflects the company’s culture and values.
What you’ll do
- Oversee office facilities management, including maintenance, supplies, equipment, contracts, and budget control.
- Manage suppliers, invoices, and service providers, ensuring quality, cost efficiency, and compliance.
- Act as Health & Safety coordinator, maintaining updated emergency plans and ensuring alignment with internal policies.
- Support onboarding and offboarding processes for employees in Spain, ensuring a seamless employee experience.
- Lead mobility strategy and car fleet management, including vendor negotiations, daily fleet oversight, and employee support.
- Administer social benefits programs (life insurance, health insurance, meal vouchers, transport cards, versátil compensation), ensuring accurate and timely updates to HR and payroll.
- Continuously identify improvement opportunities in the workplace to promote well‑being, sustainability, and operational excellence.
Who you are
You are a proactive and hands‑on professional who takes ownership of creating an organized, welcoming, and efficient office environment. You have strong interpersonal and organizational skills, thrive on multitasking, and enjoy finding smart solutions to operational challenges. You are known for your customer focus, positive attitude, and ability to collaborate effectively with colleagues, vendors, and partners.
Required skills
- Bachelor’s degree (additional qualification as an Administrative Assistant is a plus).
- Proven and solid experience as Office Manager, Executive Assistant, or Facilities Coordinator.
- Strong proficiency in Microsoft Office tools (Outlook, Excel).
- Good level of English (both written and spoken).
- Excellent communication, negotiation, and relationship‑building skills.
- Strong organizational, analytical, and problem‑solving abilities.
- Customer‑focused, ethical, and transparent, with a high sense of responsibility and discretion.
- Proactive, motivated, and capable of working autonomously in a fast‑paced environment.
Job Level
Professional
Equal Employment Opportunity
All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E‑Verify Employer in the United States.
