Aber Shabul

Highly organised and discreet Executive Assistant with 7+ years' experience supporting senior leadership within banking, corporate, and UHNW private household environments. Proven expertise in CEO-level support, complex diary and inbox management, international travel coordination, briefing preparation, and gate keeping. Discreet and highly organised Private Personal Assistant skilled in luxury wardrobe management, lifestyle coordination, international travel logistics, and confidential principal support.

Known for precision, discretion, and the ability to manage high-value personal assets, complex schedules, and trusted vendor relationships in fast-paced, service-driven environments.

Personal Private Assistant (Family Office Environment) at UHNW Private Household (2023-03 – Present)

• Provide comprehensive, high-level support to an ultra-high-net-worth individual across personal and lifestyle needs.
• Manage complex and ever-changing diaries, coordinating meetings, appointments, and commitments across multiple time zones.
• Organise international and domestic travel, including flights, accommodation, transfers, and detailed itineraries with contingency planning.
• Act as a key point of contact, liaising with household staff, external vendors, and luxury service providers.
• Oversee day-to-day household operations, ensuring efficiency, organisation, and consistently high standards.
• Handle highly confidential matters with discretion and professionalism at all times.
• Manage expenses, invoices, and financial records, ensuring accurate tracking and reconciliation.
• Coordinate contractors, maintenance, and service providers, overseeing scheduling and completion of works.
• Support lifestyle management, including personal shopping, wardrobe coordination, and bespoke requests.
• Run high-priority errands and respond to ad hoc requests with a flexible, "no task too small" approach.
• Assist with planning and coordination of private events and special projects where required.
• Track purchases, seasonal collections, and archival items, creating a fully searchable wardrobe record, by maintaining detailed documentation and asset logs.

Personal Assistant / Executive Assistant to Senior Leadership at HSBC (2020-09 – 2023-02)

• Provided high-level administrative and organisational support to senior leadership, ensuring efficient day-to-day operations.
• Managed complex and fast-paced diaries, coordinating meetings, appointments, and international schedules.
• Organised domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Acted as a key liaison between senior leadership and internal/external stakeholders, maintaining strong professional relationships.
• Prepared and coordinated meetings, including agendas, briefing documents, presentations, and minutes.
• Screened calls, emails, and correspondence, responding on behalf of executives where appropriate.
• Handled sensitive and confidential information with discretion and professionalism.
• Coordinated events, off-site meetings, and corporate functions.
• Managed expenses, processed invoices, and supported budget tracking.
• Improved administrative processes and systems to enhance efficiency and workflow.
• Prioritised and managed multiple tasks simultaneously in a fast-paced, high-pressure environment.
• Supported the planning and coordination of events, off-site meetings, and corporate functions.
• Demonstrated flexibility and adaptability in response to changing business needs and priorities.

Personal Assistant to Senior Management at Michael Page (2016-09 – 2019-08)

• Provided dedicated administrative and organisational support to senior management, ensuring smooth and efficient day-to-day operations.
• Managed complex and ever-changing diaries, coordinating meetings, appointments, and scheduling across multiple priorities and time zones.
• Organised domestic and international travel, including flights, accommodation, visas, transfers, and detailed itineraries.
• Acted as a key point of contact between senior management and internal/external stakeholders, maintaining professional relationships.
• Prepared meeting materials, reports, presentations, and briefing packs to support senior-level decision-making.
• Screened and managed emails, calls, and correspondence, responding on behalf of senior management where appropriate.
• Handled highly confidential and sensitive information with discretion and professionalism at all times.
• Coordinated internal and external meetings, including logistics, agendas, and minute-taking.
• Managed expenses, processed invoices, and supported budget tracking and reconciliation.
• Assisted with project coordination, tracking deadlines, and ensuring timely completion of key tasks.
• Liaised with multiple departments to ensure alignment and smooth communication across teams.
• Anticipated the needs of senior management, proactively resolving issues and ensuring priorities were met.
• Maintained accurate records, filing systems, and documentation in line with company procedures.

MS in Marketing – Queen Mary University of London (2021 – 2022)

BA in Business with Marketing (With Honours) – University of Greenwich (2018 – 2021)

GCSEs and A Levels – The Elmgreen Secondary School (2011-09 – 2018-07)